September 10, 2018 Committee Meeting Minutes

PRESENT
President Bollendorf, Vice President Stockton, Councilwoman Anzinger, Councilwoman Benjamin, Councilman Hegele, Councilman Forgeng, Councilman Rich, Mayor Guenst, Manager Hegele, Assistant Borough Secretary DeRenzis, Superintendent Sine, Chief Gardner, Solicitor Hitchens, Engineer Goff, Fire Marshal Myers, and Treasurer Kalnajs were present

ABSENTNone

CALL TO ORDER
President Bollendorf called the September 10, 2018 Committee Meeting to order at 7:04 PM.

President Bollendorf stated Council held an executive session on a legal and personnel matter from 6:15 to 6:50.

PUBLIC COMMENT – None

STAFF REPORTS
PRESIDENT’S REPORT
– President Bollendorf announced that Borough Council, staff and Public Works participated in the Kat Hall Wiffle Ball tournament. He stated it was a great success with over $15,000 raised for a family in need and noted that Public Works moved on to the second round of the tournament.

President Bollendorf stated that the Hatboro Rotary held its Lobster Pot dinner on Saturday, September 8th. He recognized Councilwoman Benjamin who won the 50-50 raffle during the event and donated the money to HAT Packs.

BOROUGH MANAGER’S REPORT – Manager Hegele stated that Borough staff is working on the 2019 operating budget and hopes to announce a date for a budget workshop later in the month.

Manager Hegele stated the Borough is currently accepting applications for a Downtown Development Director. She noted that the job description and ad have been placed in numerous publications and is on the Borough website. She added that interested applicants should submit a resume to Borough Hall at her attention on or before September 28, 2018.

Manager Hegele stated that the Crooked Billet School demolition is progressing and that the School District is hosting a groundbreaking on October 1, 2018. She added that she is regularly attending construction meetings with the Borough’s BCO.

Manager Hegele thanked State Representative Tom Murt for his letters of support for the Borough’s Watershed Restoration and Protection Grant application which seeks to improve a section of the Pennypack Creek in the Borough

Manager Hegele stated that she attended Pre-construction meetings for the 2017 CDBG Project and the 2018 Road Paving Project. She noted that the Borough will notify residents when the work will be starting.

Manager Hegele stated the Borough Historic Commission has hired a company to gently open the time capsule and examine the contents. She stated they are expecting this to take place in the following week and that she will provide updates as available.

Manager Hegele announced that the Borough is still looking for volunteers for the Parking Commission and that interested parties should submit a letter of interest to Borough Hall at her attention.

Manager Hegele stated that there was a trash issue at Livingston apartments during the last week. She stated that Borough Staff worked with Livingstone’s property management company and issued citations due to the property maintenance and safety violations. She noted that since the trash issue, the Borough has been contacted about other issues including a broken sewer line and excessive flooding. Manager Hegele noted the Borough will stay on top of this property as time continues.

Councilman Hegele asked if the Parking Commission will have three members or five. Manager Hegele stated there will be five members.

President Bollendorf asked if Borough Staff has been in contact with the owner of Livingstone Apartments. Manager Hegele stated that the Borough reached out to the property owner; however, since they are a large corporation out of New York, staff has been dealing with the local property management company to resolve the issue. Councilman Forgeng asked what the address of the property is. Chief Gardner stated it is 240 E. County Line Rd.

PUBLIC WORKS REPORT – Superintendent Sine stated that he walked all of the Borough’s Parks and Facilities in search of the Spotted Lanterfly. He noted that he has not seen any signs of it yet; however, that does not mean it is not yet in Hatboro. He stated that he checked the conditions of the quarantine and the Borough is still in compliance with it. Superintendent Sine stated Foreman Young will be searching the parks and facilities for the Tree of Heaven which is the Spotted Lanternfly’s favorite tree. He noted that Public Works will coordinate with the Shade Tree Commission to arrange removal of the tree if found and any other plant species that may harbor the Lanternfly.

Councilman Hegele asked if the Lanternfly survives the winter. Superintendent Sine stated that with first frost, the Lanternflies should die; however, when eggs are laid, they eat trees which causes problems. Superintendent Sine stated that the Spotted Lanternfly is invasive and will be around as there is not yet a natural predator. He noted that people with ornamental plants and fruit bearing trees should keep an eye out for the insect.

Superintendent Sine stated that Public Works has begun winterizing the Hatboro Pool. He thanked Pool Manager Cyndi Jagger and Assistant Manager Greg Parker for their hard work and noted that they did a great job operating the facility.

Superintendent Sine stated that the new pavilion was delivered and that he will begin construction in the following days. He noted that he will be coordinating with the BCO for inspections as construction takes place.

POLICE DEPARTMENT REPORT – Chief Gardner announced that he is looking to establish a K-9 unit for the Borough and will be hosting a K-9 demonstration on Monday, October 8, 2018 at 5:30 PM in Borough Hall. He noted that the public is invited to attend. Chief Gardner stated that two K-9 units from Whitemarsh Township and Upper Moreland Township will be attending. He noted that there will also be a representative from the University of Pennsylvania attending to answer any questions. He noted that he is currently working to determine potential costs and that there is already one officer interested.

Chief Gardner stated that the meeting date was Suicide Prevention and Awareness Day. He stated that the department held an event at the SEPTA station with the Montgomery County Department of Human Services, Montgomery County Suicide Awareness Task Force, SEPTA, and SEPTA Police to raise awareness about suicide and prevention of suicide. He thanked everyone who participated in the event and noted it was a success.

Mayor Guenst stated that she is scheduled to attend training on September 27, 2018 for mental health awareness.

President Bollendorf asked if the department is looking into grants for the K-9 Unit. Chief Gardner stated yes they are and those giving the demonstrations have experience in writing grants for the programs.

FIRE MARSHAL REPORT – Fire Marshal Myers stated hurricane season is approaching and that he is keeping an eye on an approaching storm.

Fire Marshal Myers stated that emergency services attended a tour of Jacksonville Green including Enterprise Fire Company, Chief Gardner, and Second Alarmers. He noted they received maps of the complex to review emergency access.

Fire Marshal Myers announced that October is national Fire Prevention Month and this year’s theme is “Look, Listen, Learn”. He stated he will be working with Enterprise for Fire Prevention education for Hatboro Horsham Students.

Councilwoman Anzinger stated that she and the rest of council were contacted by a gentlemen regarding a property maintenance issue that was not handled. She noted that she takes issue with complaints not being followed up on and requested that Fire Marshal Myers stays on top of issues.

Councilwoman Benjamin asked when the last time a tabletop meeting for Emergency Management was held. Chief Gardner stated that there has not been a tabletop meeting in quite some time. Fire Marshal Myers stated he will look into costs associated with a tabletop and will look toward arranging one.

ENTERPRISE FIRE COMPANY REPORT – President Mount stated there have been no major incidents in the last month. She noted that the following day is the anniversary of 9-11 and that Enterprise will be attending Hartsville’s ceremony. She added that the Fire Company’s Open House will be taking place on October 19th from 6:30 PM to 8:30 PM.

ENGINEER’S REPORT – Engineer Goff stated that she has received the Borough’s approved MS4 map and is working to revise the Borough’s Pollutant Reduction Map. She added she is also working on the progress report submission.

Engineer Goff stated that she attended the pre-construction meetings for the 2017 CDBG project and the 2018 Road Paving Projects and noted that both projects will begin shortly.

SOLICITOR’S REPORT – Solicitor Hitchens stated that Solicitor Geiser has been working with staff on various matters. Councilman Hegele welcomed Solicitor Hitchens to the table.

PUBLIC SAFETY
FIRE COMPANY EXPENDITURE LIST
– Councilman Forgeng stated Council was in receipt of the Enterprise Fire Company Expenditure list for the month of August in the amount of $17,107.32. This item was moved to the September 24, 2018 Council Meeting agenda for approval.

FIRE COMPANY CAPITAL EXPENDITURE LIST – Councilman Forgeng stated Council was in receipt of the Enterprise Fire Company Capital Expenditure list for the month of August in the amount of $62,510.13 for the purchase of a new vehicle. This item was moved to the September 24, 2018 Council Meeting agenda for approval.

POLICE VEHICLE ACQUISITION – Chief Gardner stated that he discussed the purchase of a new police vehicle during the Capital Budget Meeting earlier in the summer. He noted that the purchase price is estimated at $41,686 which includes the vehicle itself, upfitting, and the camera system. He stated the department reuses equipment whenever possible when changing vehicles.

Councilman Hegele asked how many cars will have cameras. Chief Gardner stated that 5 cars will have cameras.

Councilman Forgeng asked if the cameras take photos and videos from the vehicle. Chief Gardner stated that there is a camera that takes photos from the exterior, one takes videos of the back of the car and a rotating camera, all of which are included in an integrated system. This item was moved to the September 24, 2018 Council Meeting agenda for approval.

SEPTA IMPROVEMENTS: MORELAND AVENUE RAILROAD CROSSING UPDATE – Manager Hegele stated that SEPTA has confirmed dates for the Moreland Avenue Crossing work. She stated that the work will be taking place from September 17 through September 21. She stated that detour signs are being hung and that the dates will be posted on the website and social media.

Councilman Forgeng asked if everything is setup for the K-9 presentation. Chief Gardner stated yes, the presentation will be a good opportunity for everyone to see the capabilities of the dogs. He added that they can include the outlay of the dog and the equipment as a capital improvement and that some members of the community have already expressed the desire to donate food and supplies. Chief Gardner stated that patrol dogs can be certified for narcotics or explosives and believes that the department does have a need for one as the Hatboro Police Department relies on other departments in the area.

Councilman Forgeng stated the department could use the dog with finding drugs. Mayor Guenst added they can also help with missing children.

Councilman Hegele asked if the dogs can be cross trained for explosives and narcotics. Chief Gardner stated dogs are trained for patrol and either explosives or narcotics.

Mayor Guenst asked if he has budgeted for a car to support a K-9 officer. Chief Gardner stated that the spare car will be outfitted without expanding the fleet to accommodate the dog.

FINANCE AND GRANTS
GRANT OPPORTUNITY: LOCAL SHARE ACCOUNT MONTGOMERY COUNTY
– Engineer Goff stated that the Local Share Account Montgomery County Grant has a max grant amount of $500,000 with a 15% match. The Grant awards funding to projects for projects that are geared toward business development projects, streetscaping, landscaping, etc. Councilwoman Anzinger asked if this grant would be limited to York Road or if it can be used toward Jacksonville Road or Elm St. Engineer Goff stated that the grant can be used anywhere in town as long as it benefits the surrounding businesses.

President Bollendorf if the Borough could use this funding for improvements to the Borough Parking lots. Engineer Goff stated yes.

Councilman Hegele asked if the 15% match is a definite. Engineer Goff stated that a match of more than 15% is more favorable; however, it is not required.

Councilwoman Anzinger asked if the project cost is determined by RVE and if there is a sliding scale for project costs. Engineer Goff stated that the 15% match applies to the cost of the project being awarded.

Vice President Stockton asked if Manager Hegele has any ideas. Manager Hegele stated that she has a few ideas; however, would like Council to come up with some ideas.

Councilwoman Anzinger asked if there is a due date for the Grant. Engineer Goff stated there is a rolling submission, so the Borough should look to apply early.

This item was moved to the September 24, 2018 Council Meeting agenda for approval.

DVRPC SAFE ROUTES TO TRANSIT GRANT APPLICATION – Manager Hegele stated that the Borough’s representative from the Montgomery County Planning Commission, Chloe Mohr, offered to lend her services for this grant opportunity. She noted that the Safe Routes to Transit Grant offers technical assistance for communities with rail stations to address bicycle and pedestrian access issues to help prepare communities for other transportation grant opportunities. Manager Hegele stated that she is locked out of the DVRPC system and will be able to access the system to look at the application later in the week. Councilman Hegele asked if there is funding involved in this opportunity. Manager Hegele stated that the funding for this grant will most likely be a feasibility study and that the Borough may be able to piggyback off of the Bike Montco program. She noted that this application is due on October 5, 2018.

Vice President Stockton asked if there will be any coordination with SEPTA. Manager Hegele stated there might be, but she will have more information once she can see the application.

Mayor Guenst suggested piggybacking off of the Corinthian Trail project or get lighting for the Station Park Trail.

DIGITAL OUTREACH
Vice President Stockton stated Whiskey Fox was featured as the September Business Spotlight. He noted that any businesses looking to be featured should send him an email.

PUBLIC WORKS – Councilman Hegele stated that he has nothing on the agenda for the month of September.

ENVIRONMENTAL AFFAIRS
DOG WASTE DISPOSAL FIXTURES
– Superintendent Sine stated that the dog waste disposal fixtures are in and that he is waiting for the new Parks Ordinance to be approved to install the fixtures. Councilwoman Anzinger asked if the ordinance is ready for advertising. Manager Hegele stated that Solicitor Geiser is still working on the revision of the Parks Ordinance.

DOWNTOWN DEVELOPMENT
MURAL COMMITTEE FORMATION – Manager Hegele stated that the Borough has an artists interested in working on a mural. She stated the first mural will be on the Public Works Building. Manager Hegele stated that anyone who would like to serve on the Mural Committee should submit a letter of interest to Borough Hall. President Bollendorf added that the Hatboro Horsham High School has contacted him and is also interested in working on the mural.

AESTHETICS ORDINANCE – Councilwoman Anzinger stated that Council received a draft of an aesthetics ordinance in their packets. She noted that everyone should read the draft, make changes, and she will work with Borough Staff to make corrections.

VALLEY FORGE TOURISM VIDEO OF HATBORO – Manager Hegele stated that staff has been working with Valley Forge Tourism to find someone who is interested in showcasing the Borough. She stated that she is gathering numbers and businesses to be featured and will pass the information along to Council for consideration.

NEW BUSINESS ANNOUNCEMENTS – Councilwoman Anzinger stated there were numerous businesses that opened in the month of August including Lincoln Design Center, Paragon Training PHL, Golden Wings and Halal Food, La La Lash Room, and Jacksonville Green. President Bollendorf asked if Jacksonville Green will be holding a grand opening. Manager Hegele stated that staff reached out to Mr. Moser to schedule a council tour at the facility in October.

ADMINISTRATION
451 OAKDALE AVENUE – SULLIVAN’S SCRAP METAL APPLICATION FOR CONDITIONAL USE – Councilman Rich stated that Council is in receipt of a conditional use application for 451 Oakdale Avenue to allow a café space in Sullivan’s Scrap Metal. Manager Hegele stated there will have to be a public hearing, the property will have to be posted, and the surrounding properties will have to be notified.

Councilwoman Anzinger asked how soon Council will be able to hold the hearing. Solicitor Hitchens stated that Council will be the ones hearing the application and should not be commenting on the application. He also noted that he is unsure as to what date the hearing will be and that there should be a definitive date at the September 24, 2018 Council Meeting. This item was moved to the September 24, 2018 Council Meeting agenda for approval.

SPECIAL EVENT ANNOUNCEMENT: MILLBROOK SOCIETY CIVIL WAR ENCAMPMENT – Councilman Rich stated that Council is in receipt of a special event application for the Millbrook Society’s Civil War encampment at the Hatboro Baptist Church. Chief Gardner noted that no services from the Borough are required and that the troops will be firing fake ammunition. President Bollendorf requested that this information be posted on the Borough website to ensure residents are notified.

DELAWARE VALLEY PROPERTY & LIABILITY TRUST RENEWAL – Manager Hegele stated that the Borough has received renewal figures for the 2019 Delaware Valley Property & Liability Trust rates. Manager Hegele stated that Council will have to determine what amount of the credits they will want to use to help off-set costs for the insurance. Councilman Rich stated that Council previously utilized 1/3 of the reward credits to help offset the costs. President Bollendorf asked what happens to the remaining funds. Manager Hegele stated that the remaining funds are invested. She noted that Council does not have to take any action now, but will need to notify the insurance company by November 30, 2018.

RECORDS MANAGEMENT SOFTWARE­ – Councilman Rich stated that staff has been researching software companies for the purchase of a records management software. He noted these companies included CarriganGeo, Munilogic, and Tyler Technologies. He stated staff will have a complete list of quotes for the September 24, 2018 Council meeting and recommends CarriganGeo software at this time. This item was moved to the September 24, 2018 Council Meeting agenda for approval.

COMMUTER PARKING ORDINANCE EXTENSION – Chief Gardner stated that he has been keeping an eye on the Commuter Parking Boundaries. He recommends that the ordinance boundaries be expanded to include the entire length of E. Moreland as commuters are now parking there. Chief Gardner stated that he also received complaints about commuters parking on Lamplight Lane; however, it is a non-dedicated street.

Mayor Guenst asked if the Borough can post a sign on Lamplight Lane stating it is a private drive. Solicitor Hitchens stated that he would like to do some research; however, it is a private drive so it should be up to the property owners. Chief Gardner stated he would like to wait at least another month to evaluate and assess the parking boundaries before amending the ordinance as he is unsure how far commuters will go.

President Bollendorf asked if SEPTA ridership has decreased. Chief Gardner stated that ridership at the SEPTA station is up.

Manager Hegele stated that since the parking permit fee for Borough spots has lowered, staff has seen an increase in permit applications. She noted that staff will continue to monitor the situation over the next few months. President Bollendorf stated Council will revisit the ordinance in November.

OLD BUSINESS & UPDATES

PUBLIC COMMENT
Bruce Hart, 175 Earl Lane asked where the new voting location will be since Crooked Billet is demolished. President Bollendorf stated they have contacted the County and that the location will be moved to Pennypack School or Hatboro Baptist Church. He noted Council will make an announcement once a location is confirmed. Mayor Guenst noted that the County will be mailing everyone new voter registration cards and notifying the residents.

Manager Hegele stated that the clock in Loller Academy is not functioning as it has not been wound. Superintendent Sine stated that Public Works has previously done the winding. Rich Harrison, Horsham Road, stated the clock was wound on Friday and is due to be wound again in Tuesday.

ADJOURNMENT
The September 10, 2018 Committee Meeting was adjourned at 8:07 PM

Respectfully submitted,
Deena DeRenzis
Assistant Borough Secretary

Transcribed by Assistant Borough Secretary DeRenzis