October 22, 2018 Council Meeting Minutes

PRESENT
President Bollendorf, Vice President Stockton, Councilwoman Anzinger, Councilman Hegele, Councilwoman Benjamin, Councilman Forgeng, Councilman Rich, Mayor Guenst, Manager Hegele, Assistant Secretary DeRenzis, Superintendent Sine, Chief Gardner, Treasurer Kalnajs, Fire Marshal Myers, Engineer Goff, Solicitor Geiser, and Engineer Walsh were present.

ABSENT – Enterprise Fire Company President Mount was absent

CALL TO ORDER – President Bollendorf called the October 22, 2018 Council Meeting to order at 7:00 PM.

INVOCATION – Mayor Guenst gave the invocation.

PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was led by Chief Gardner.

MEETING NOTES
PUBLIC COMMENT
– President Bollendorf reminded all in attendance of the Public Comment Policy on the back of the agendas. There was no public comment on regular voting items.

Mr. Bill Tompkins, Spring Ave., asked if there would be a discussion of new business items before Council votes to allow public comment. President Bollendorf stated yes, public comment on new business items will take place during the new business section of the agenda.

MAYOR’S REPORT – Mayor Guenst announced that the Borough selected a K-9 in training named Louie. She stated that the funds to acquire him will be raised privately and that the marketing material for the fundraising should arrive by the end of the week. Mayor Guenst stated Louie impressed herself, Chief Gardner, and Officer Allen when they first met him.
Councilman Forgeng asked why the dog was named Louie. Chief Gardner stated that Louie is named after a K-9 handler that participated in the search and rescue mission during 9-11.

Chief Gardner welcomed Tim Schultz and Kathy Salemno to the front of the Council room to issue a proclamation commending the Chamber of Commerce for their hard work and dedication to the Borough. He also thanked the Chamber for their generous donation of a pop-up event tent to the Police Department.

OFFICERS’ REPORTS
PRESIDENT’S REPORT
– President Bollendorf stated that the Pennypack Bridge was successfully delivered and lowered into place on October 18th.

President Bollendorf stated that the Borough and the police department will be participating in the Halloween Stroll for the very first time on Saturday, October 27th.

President Bollendorf stated Enterprise Fire Company held their fire prevention open house on Friday, October 19th which was a great success.

TREASURER’S REPORT – Treasurer Kalnajs reported that at the end of September, the Borough accounts had a total of $3,172,129.92 and a year to date interest earned of $11,732.54.

SOLICITOR’S REPORT – Solicitor Geiser stated her office continues to work with staff on various day to day legal matters. She stated she has also been working on a resolution for the implementation of a social media policy for Borough employees. She stated she has also been working with the school district and staff to finalize all necessary documents for the Crooked Billet School Project.

ENGINEER’S REPORT – Engineer Goff stated RVE will be submitting the Borough’s Pollutant Reduction plan at the end of the month. She stated that the 2017 CDBG Curb Ramp Project is 50% complete. Engineer Goff stated that Council will be voting on the application to the PennDOT Multimodal Transportation Fund Grant during the meeting for the Williams Lane Project in the amount of $83,570.00.

MANAGER’S REPORT – Manager Hegele announced that the Borough is looking for volunteers to serve on a special Steering Committee for the DVRPC Master Trail Plan Grant. She stated the Borough is looking for 4 volunteers and anyone interested should contact Borough Hall as soon as possible.

Manager Hegele stated she met with SEPTA who is currently making various improvements to the Hatboro Station.

Manager Hegele stated she and Mayor Guenst met with Jordan Alexander and Lochel’s Bakery, both of whom are expanding. She stated the meetings were very productive. She announced there will also be a new business opening at 7 S. York Rd. called the Mad Hatter Café and that this business is expecting to have a soft opening around the middle of November.

Manager Hegele stated Council will receive an event request from the HRA in November for a Christmas Caroling event on December 7th. She noted no services from the Borough are requested but that the Borough will help spread the word.

President Bollendorf asked when the York Road paving project will begin. Manager Hegele stated she reached out to PennDOT many times and they are expected to begin this evening in Upper Moreland. She noted she tried to contact PennDOT before the meeting; however, they did not respond. She added that she will keep everyone updated as more information becomes available.

Councilman Rich asked if Bray Brothers is doing this work. Manager Hegele stated no, Highway Materials is the subcontractor for PennDOT who will be doing the work.

STAFF REPORTS
POLICE REPORT
– Chief Gardner stated that the Hatboro Police Department will be participating in PennDOT’s annual Operation Safe Stop on Wednesday, October 24. He added this is a state wide initiative to enforce laws pertaining to stopping for school buses. He reminded everyone to drive safely when near school buses and schools.

Chief Gardner announced the Skeleton Skurry will be taking place on Saturday, October 27 at 9:30 AM at Pennypack Elementary School. He stated there will be temporary road closures on the west side of town during the event. Chief Gardner stated that the Police Department will also be participating in the Drug Take Back Event sponsored by the Montgomery County District Attorney’s Office and the Police Chiefs of Montgomery County. He added the Police Station is one of the designated drop-off locations and that anyone may drop off unused or expired medications from 10 AM to 2 PM for safe disposal. Chief Gardner reminded residents that if they cannot make the event, the police station has a secure drop-off box in the lobby that allows residents to drop off medication 24/7.

Chief Gardner stated the Halloween Stroll will be taking place on York Road on Saturday as well from 2 PM to 4 PM and that the Police Department will be participating. He reminded motorists to drive carefully and look for pedestrians.

Chief Gardner reminded children to wear light colored or reflective clothing on Halloween and motorists to drive carefully due to the increased pedestrian traffic on October 31st.

TAX COLLECTIONS REPORT – Tax Collector Emig’s report was submitted in advance.

PUBLIC WORKS REPORT – Superintendent Sine stated that the new pavilion at the Memorial Pool was finished by Public Works crews during the prior week.

Superintendent Sine stated Public Works crews are in the process of cleaning out storm drains on the Borough’s side of County Line Road. He stated that motorists can expect periodic lane closures during the work and reminded everyone to drive carefully.

Superintendent Sine stated that the PA Department of Environmental Protection approved the Borough’s 902 Recycling Grant submission in the amount of $236,123.00. He noted this amount will cover 90% of the cost of a new recycling truck as well as 2,500 recycling bins for residents. Superintendent Sine stated this is the third recycling grant that the Borough has been awarded during 2018. He stated the Borough was also awarded a 904 Recycling Grant and the technical assistance grant. He noted with all three combined, the Borough has been awarded a total of $262,074 in recycling grant funding. Superintendent Sine thanked Public Works employee Greg Puceta and Assistant Secretary DeRenzis for their help with the grants.

President Bollendorf asked how the recycling bins will be distributed to residents. Superintendent Sine stated that he is waiting for the contract from the Commonwealth of PA to determine the logistics of how and when the bins will be purchased and distributed.

Councilman Forgeng asked what the final cost of the new pavilion is. Superintendent Sine stated he does not know the final cost with concrete, labor, etc. included off-hand; however, the pavilion itself cost $15,000. Superintendent Sine stated he can prepare a final number for Council with all labor and materials included.

FIRE MARSHAL REPORT – Fire Marshal Myers stated he and Enterprise Fire Company have been visiting schools and preschools for Fire Prevention events. He stated the Fire Prevention event on Friday, October 19th was a big success and thanked everyone who was in attendance. He announced that he will be participating in the Halloween Stroll along with Borough Staff and the Police Department.

Fire Marshal Myers stated there is a State Farm Grant application listed under new business for a grant in the amount of $7,500 for fire prevention education materials. Vice President Stockton asked if there is a match for this grant. Fire Marshal Myers stated no there is not.

Fire Marshal Myers stated the Pennypack Bridge was successfully delivered on October 18th. He thanked the police department, engineers, BCO, and emergency management team for their help during the delivery.

VOTING ITEMS
ACKNOWLEDGMEENT OF STAFF REPORTS
– Vice President Stockton motioned to acknowledge the receipt of Tax Collections, Public Works, Fire Marshal, Treasurer’s Report, UMHJSA Minutes, and Borough Authority Minutes. This motion was seconded by Councilwoman Anzinger, all ayes. Motion carried 7-0.

APPROVAL OF WARRANT LIST, PAYMENT OF BILLS, MANUAL CHECKS, AND TRANSFERS – Councilman Rich motioned to approve the warrant list, payment of bills, manual checks, and transfers for the month of October 2018. Motion was seconded by Councilman Hegele, all ayes. Motion carried 7-0.

APPROVAL OF MINUTES
SEPTEMBER 24, 2018 COUNCIL MEETING MINUTES
– Councilwoman Anzinger motioned to approve the September 24, 2018 Council Meeting Minutes. Motion was seconded by Vice President Stockton, all ayes. Motion carried 7-0.

OCTOBER 8, 2018 COMMITTEE MEETING MINUTES – Councilwoman Anzinger motioned to approve the October 8, 2018 Committee Meeting Minutes. Motion was seconded by Councilman Hegele, all ayes. Motion carried 7-0.

OCTOBER 17, 2018 BUDGET WORKSHOP MINUTES – Councilman Rich motioned to approve the October 17, 2018 Budget Workshop Minutes. Motion was seconded by Councilman Hegele, all ayes. Motion carried 7-0.

FIRE COMPANY EXPENDITURE LIST – Vice President Stockton motioned to approve the Enterprise Fire Company Expenditure List for the month of September in the amount of $13,679.19. Motion was seconded by Councilwoman Anzinger, all ayes. Motion carried 7-0.

FIRE COMPANY CAPITAL EXPENDITURE LIST – Vice President Stockton motioned to approve the Enterprise Fire Company Capital Expenditure List for the month of September in the amount of $29,385.00. Motion was seconded by Councilman Hegele, all ayes. Motion carried 7-0.

APPOINTMENT OF EMERGENCY MANAGEMENT COORDINATOR – Councilwoman Anzinger motioned to appoint Chief James Gardner as the Emergency Management Coordinator for the Borough of Hatboro. Motion was seconded by Councilman Hegele, all ayes. Motion carried 7-0.

K-9 FUNDRAISING – Councilwoman Benjamin motioned to approve the private fundraising to support the Hatboro Police Department K-9 acquisition. Motion was seconded by Vice President Stockton, all ayes. Motion carried 7-0.

CREDIT CARD PAYMENTS – Councilwoman Anzinger motioned to begin accepting credit cards as a payment method. Motion was seconded by Councilman Forgeng, all ayes. Motion carried 7-0.

President Bollendorf asked when the credit card payments can begin. Assistant Secretary DeRenzis stated they can be accepted as payment immediately.

PUBLIC WORKS VEHICLE PURCHASE – Councilman Hegele motioned to approve the Public Works purchase of a 2019 Ford Explorer in the amount of $29,945.00. Motion was seconded by Councilwoman Anzinger, all ayes. Motion carried 7-0.

ESTABLISHMENT OF ENVIRONMENTAL ADVISORY BOARD – Councilwoman Anzinger Motioned to establish an Environmental Advisory Board. Motion was seconded by Councilman Rich, all ayes. Motion carried 7-0.

Councilwoman Anzinger stated she is working with Manager Hegele to determine the details and duties of the board.

PARKING ORDINANCE NO. 1052 – Councilwoman Anzinger motioned to advertise Ordinance No. 1052, amending the parking ordinance for the Borough. Motion was seconded by Vice President Stockton, all ayes. Motion carried 7-0.

PENNYPACK BRIDGE REPLACEMENT PROJECT PAYMENT REQUEST #2 – Councilman Rich motioned to approve payment request #2 for the Pennypack Bridge Replacement Project in the amount of $78,159.13. Motion was seconded by Councilwoman Anzinger.

President Bollendorf asked if this was the last payment for the project. Engineer Walsh stated there will be at least one more payment and that he is working with the contractor to consolidate payments 3 and 4 together to speed up the reimbursement process. Councilwoman Anzinger asked if there is any final inspection requirements for the project. Engineer Walsh stated there are minor adjustments to the handrails needed; however, he is satisfied with the work completed for this release. A vote was cast, all ayes. Motion carried 7-0.

USE OF DVIT RSF CREDITS FOR 2019 – Councilman Rich motioned to use 33% of the DVIT RSF Credits for the year 2019. Motion was seconded by Councilman Hegele, all ayes. Motion carried 7-0.

JACKSONVILLE GREEN ESCROW RELEASE – Councilwoman Anzinger motioned to approve the escrow release for 301 Jacksonville Rd. in the amount of $626,578.98. Motion was seconded by Vice President Stockton, all ayes. Motion carried 7-0.

PARKING COMMISSION APPOINTMENTS – Councilwoman Benjamin motioned to appoint members to the Parking Commission as follows: Kim Branco and Erin Bollendorf for terms of one year, Austin Moseby for a term of 2 years, Thomas Bilotta for a term of three years and Rich Harrison for a term of four years. Motion was seconded by Vice President Stockton, all ayes. President Bollendorf abstained from the vote. A vote was cast, all ayes. Motion carried 6-0.

ENTER INTO APPEARANCE TO CONTINUE APPEAL FILED BY BUCKINGHAM RETAIL PROPERTIES LLC – President Bollendorf stated he is in receipt of a letter of abstention from Councilwoman Anzinger for this voting item as well as the following voting item (pertaining to entering appearance of law offices of Sean Kilkenny to represent Borough of Hatboro in appeal filed by Buckingham Retail Properties LLC). This letter of abstention is attached herein as Exhibit A.

Councilwoman Benjamin motioned to enter appearance to continue appeal filed by Buckingham Retail Properties LLC and support the decision made by the Zoning Hearing Board. Motion was seconded by Councilman Rich.

President Bollendorf stated this item will be a roll-call vote. Councilwoman Benjamin voted aye. Councilman Forgeng voted aye. Councilman Rich voted aye. Vice President Stockton voted aye. President Bollendorf voted aye. Councilman Hegele voted aye; however, he noted that with the high amount of money the Borough has already spent on the Wawa case, he would like to keep a close eye on the expenses for the appeal so they do not get too high. Vice President Stockton and Councilman Rich agreed. Motion carried 6-0.

ENTER APPEARANCE OF THE LAW OFFICES OF SEAN KILKENNY TO REPRESENT BOROUGH OF HATBORO IN APPEAL FILED BY BUCKINGHAM RETAL PROPERTIES LLC – Councilman Rich motioned to enter appearance of the Law Offices of Sean Kilkenny to represent the Borough of Hatboro in the appeal filed by Buckingham Retail Properties LLC. Motion was seconded by Councilman Hegele.
President Bollendorf stated this item will be a roll-call vote. Councilwoman Benjamin voted aye. Councilman Forgeng voted aye. Councilman Rich voted aye. Vice President Stockton voted aye. President Bollendorf voted aye. Councilman Hegele voted aye. Motion carried 6-0.

APPOINTMENT OF LABOR ATTORNEY – Vice President Stockton motioned to appoint Eckert Seamans as the Borough of Hatboro’s Labor Attorney. Motion was seconded by Councilwoman Anzinger, all ayes. Motion carried 7-0.

SPECIAL UPDATES – None.

NEW BUSINESS

PRIVILEGE OF THE FLOOR
Lou Polaneczky, 140 Spring Ave., stated he opposes the dissolution of the Authority as well as the authorization of the Solicitor to insure all assets owned by the Authority are transferred to the Borough. He stated that he was finance chair for the Upper Moreland Hatboro Joint Sewer Authority, Borough Council, and the School Board for many years and as a result has experience in budgeting. Mr. Polaneczky stated that the funds from the sale of the Borough Authority were placed in an account for the funding of capital projects and that this system has worked well for the last 18 years. He noted this system was put into place to prevent a single council from pulling an economic power grab and spending all of the money. Mr. Polaneczky stated he noticed Council has budget problems and offered to help with the budgeting process as there are other ways to solve the problem. He stated he would rather pay more money in taxes for 2019 than have Council dissolve the Authority and deplete the capital fund. He stated if Council dissolves the Authority and takes the funds, the money will be gone within 2 or 3 years. Mr. Polaneczky stated that the Authority gives additional sets of eyes for investments and urged Council to trim their budget wherever possible.

Pat Beadling of Fairview Ave. stated she is also in opposition of the dissolution of the Authority and the authorization of the Solicitor to insure all assets owned by the Authority are transferred to the Borough. She stated that she agrees with everything Mr. Polaneczky stated and added that the Borough is currently built out which means there are not a lot of new revenue streams coming the Borough’s way. She stated that this decision should be decided via referendum. President Bollendorf stated this matter is not eligible for a referendum. Ms. Beadling asked what the Borough plans to use the Authority money for. President Bollendorf stated that previous Council overestimated revenue and an underestimation of expenses, so Council will take the amount of money it needs to account for this shortfall and then invest the remaining money. Ms. Beadling once again asked Council not to dissolve the Authority.

Bill Tompkins, Spring Ave., stated that he too is opposed to the dissolution of the Authority. He stated he understands budget constraints and that Council should have cut expenses if revenue fell short. Mr. Tompkins stated that the Authority money is capital funding that is designed to pay for capital improvements only. He stated that taking this money to balance a budget is a one-time fix and that Council will have to do the same thing next year. President Bollendorf stated that he is in possession of a memo from 2016 that states when officers were expecting to enter the DROP program. President Bollendorf noted that this memo states the Borough will responsible for $250,000 in DROP payments and that this money should have been set aside, but was not. Mr. Tompkins stated that the auditor should have segregated the money from the general fund. President Bollendorf stated there is no money in a separate fund and no funds set aside at all. Mayor Guenst stated that previous Council overestimated tax revenue by $653,000 for the 2018 budget. Mr. Tompkins stated that this is impossible. President Bollendorf stated this overestimation of revenue was not just taxes, but real estate transfers, building permits, etc. President Bollendorf also noted that previous Council budgeted for Station Park which is not yet completed. President Bollendorf added that the Borough can’t budget for revenue streams it doesn’t have. Mr. Tompkins stated that the Borough can’t spend money it doesn’t have either. President Bollendorf stated the Borough is not spending money that it doesn’t have. Mr. Tompkins stated that based on appearances, there is new iPads, new offices, new staff, etc. President Bollendorf stated that there is still the same amount of staff as years previous and that the only additions that this Council has made are a full time Superintendent of Public Works and an additional PW employee.

Councilwoman Anzinger stated that the iPads save the Borough money in time and materials because police no longer have to deliver packets and staff no longer has to make numerous copies of documents for packets that is a lengthy process. She added that the iPads will bring a long time savings and that appearances aren’t everything. Mr. Tompkins stated that appearances matter when trying to balance a budget with capital funds.

President Bollendorf stated that $250,000 of the shortfall for the 2019 budget is money that previous Council should have had budgeted for the Police DROP program, but did not. He added that this is an operating expense and that the Borough needs to be putting this money away each year to save for the future. He stated that past Council allocated $25,000 for Wawa expenses and that the Borough spent around $80,000 in 2018. He also added that Police overtime was budget for $60,000 and that the Borough has spent $120,000 so far. President Bollendorf stated that he is in possession of memos from the year previous that state these numbers should have been budgeted higher; however, they were not.

Mr. Tompkins asked why the Borough has spent so much on Wawa. President Bollendorf stated that it is the cost of the Zoning Hearing Board process and that while it was money well spent, it was costly. Mr. Tompkins asked why Council does not cut expenses moving forward. President Bollendorf stated that the majority of the Borough’s expenses are contractual and cannot be lowered. Mr. Tompkins stated that raiding capital funds to balance the budget still isn’t the solution and is robbing Councils in the future. Mayor Guenst stated Council is not raiding capital funds.

President Bollendorf stated that previous Council did not raise taxes for years and that that was a mistake. He stated that the cost of living increases each year which means the Borough has an increase in expenses each year. President Bollendorf stated that Council is going to use part of the Authority money to pay the one-time costs that should have been budgeted for previously. He added that Council is highly confident that after the funds for the Borough Hall, Public Works, and Traffic Signal improvements that the Authority already agreed to pay for, the Borough needs $400,000-500,000 to balance the budget. He stated that $130,000 of this money will come from the Borough no longer needing to pay the Authority loan. He stated that the rest of the money from the Authority fund will be invested.

Mr. Tompkins asked how Council will pay for the legal fees associated with dissolving the Authority and asked if President Bollendorf heard himself say “when we take”. President Bollendorf stated yes and that there are no other options. President Bollendorf stated Council cannot raise taxes $700,000 as it will hurt a lot of people.

Mr. Polaneczky asked if the Borough could pay the DROP costs over a three year period. President Bollendorf stated no, the DROP payments are a one-time payout of accrued vacation and time owed to the officers. Mr. Polaneczky stated it must be nice. Mayor Guenst stated he should not be saying that because the officers put their lives on the line daily for 20-25 years. Chief Gardner stated that this is money that the officers are owed and should have been budgeted for. Mr. Tompkins stated that the Borough will see savings on wages when the officers retire. President Bollendorf stated the officers are not retiring, but entering the DROP which means they have 5 years before they officially retire. President Bollendorf stated that Council is committed to saving money every year from tax revenue to cover these expenses in the future because it wasn’t done before. Mr. Tompkins stated this money was included in the audit and is in the general fund. President Bollendorf stated the money is not there. Mayor Guenst stated that previous Council didn’t save any money when they knew about these expenses for years. Mr. Tompkins stated that the cost was budgeted for and that the money was in the general fund. President Bollendorf stated he has the audit in front of him and it states that the money is not there and that it needs to be in there. Mr. Tompkins stated that he does not know when or where the money was taken out and that it was in the account at the end of 2017. President Bollendorf stated it was not. Mr. Tompkins stated the money is in the facilities fund. President Bollendorf stated they cannot use the facilities fund for the DROP program. Mr. Tompkins stated they can use it for the Borough Hall improvements.

Mayor Guenst stated that Mr. Tompkins himself argued that the Authority should have paid for the police station instead of lending the Borough funds. Mr. Tompkins stated that the Authority should have but couldn’t because they would have had to touch the principal amount which would have violated the trust. Mayor Guenst stated they could have. Mayor Guenst asked what the principal started at. Mr. Polaneczky stated is was over 5 million dollars.

Ms. Beadling asked if it is possible to use some of the Authority money to balance the budget without dissolving the Authority because she is concerned about safeguards for that money. President Bollendorf stated that the Authority is for capital projects only, so they could not. Mayor Guenst added that the Borough would be able to have a more aggressive investment policy than the Authority.

Mr. Polaneczky asked why the Borough cannot fund the DROP payments over 3 or 4 years if they are retiring in 5 years. Mayor Guenst stated that the officers are entering the DROP program this year and that there is no time to save. President Bollendorf stated that when the officers enter the DROP program, they are immediately paid for all of their accrued time that they have not taken. President Bollendorf stated that the officers then have 5 years upon entering the DROP program to officially retire. Councilman Hegele stated that when the officers enter the DROP program, they are considered retired; however, they continue working for 1-5 years before officially leaving the department. Councilman Hegele added that the DROP program is extremely beneficial as it allows the department to plan ahead for retiring officers. Councilman Hegele stated that he doesn’t believe an actuarial study was performed for the pensions that would have showed how to specifically budget for the funds.

Mr. Polaneczky stated that he is not blaming anyone specifically for this shortfall, but thinks it’s a bad idea to take more than the necessary funds. Mr. Polaneczky stated that the Authority gives a second set of eyes to the funds and that Council will probably have a majority of their people on the Authority when seats open. President Bollendorf stated it’s not “our people, your people”, but people and residents of the Borough.

Mr. Polaneczky stated that previous councils never wanted to take Authority money even with their budget problems. President Bollendorf stated that the Borough cannot cut services and they believe the Borough is expanding.

Councilman Hegele stated that the Authority was functional for years; however, when they loaned the money to the Borough for the police station improvements, they might have broken the trust. Mayor Guenst stated that the Borough asked the Authority for funding for three projects and that the Authority initially denied the requests. Mayor Guenst added that the Authority immediately reconsidered when Council asked for a formal letter of denial to read to the taxpayers.

Councilman Forgeng stated he previously asked Superintendent Sine how much the pavilion cost at the Pool and that this was a $16,000 expense. He stated that the Borough needs to be wise with its money and should have bought a pavilion from Sam’s Club for $1,600 that he recommended. President Bollendorf asked Councilman Forgeng what his vote for the pavilion was. Councilman Forgeng stated he voted for the purchase of the pavilion. Councilman Forgeng stated that he asked Superintendent Sine who was involved with the decision to purchase the pavilion and that he was not contacted with regard to the pavilion. President Bollendorf stated that Council does not make back door contact and that everything they discuss is at Council Meetings before the public. Mayor Guenst stated that everything for the pavilion was done in-house and will last for years.

Ms. Beadling stated that despite how she feels on the dissolution of the Authority, she feels badly that the police are involved in this issue because they deserve better.

Chief Gardner stated that the money being discussed is referred to as the DROP program; however, it is money that any police officer working for Hatboro since the 1980s receives upon retirement which is made up of accrued time. Chief Gardner stated the DROP program was initiated in 2006 and that the program is an option. He noted this means that any officer could decide they are retiring without entering the program and would be entitled to this money immediately regardless of the DROP. Chief Gardner stated that comments from Mr. Polaneczky are upsetting because he has risked his life for 30 years and is willing to die for anyone in the room. Chief Gardner stated that he and his officers deserve what they are entitled to when they signed up for the job. Mr. Polaneczky stated he hired Chief Gardner when he was on Council and that he has nothing but respect for him. Chief Gardner stated that the officers dropped the sick time out of pension calculations in exchange for the DROP program. Mr. Polaneczky stated he did not realize that.

President Bollendorf stated the Borough needs to have the accrued time for not only the Public Works employees, but all employees. He stated if the Borough becomes insolvent, they need to pay the employees and that this money isn’t there. Councilwoman Benjamin asked why Council has not been saving this money. President Bollendorf stated no one on Council now can answer this question, but that they will start saving it. President Bollendorf stated this fund will be built over years.

RAV COLLISION SERVICES FOR THE BUILDING AT 318 SPRINGDALE AVE. – Vice President Stockton motioned to send Solicitor Kilkenny to oppose the application to the Zoning Hearing Board submitted by RAV Collision services of 318 Springdale Ave. Motion was seconded by Councilman Rich, all ayes. Motion carried 7-0.

2018 ROAD PAVING PROJECT FOR EXTENSION – Councilman Hegele motioned to approve the project extension request submitted by Bray Brothers for the 2018 Road Paving Project. Motion was seconded by Councilwoman Benjamin, all ayes. Motion carried 7-0.

President Bollendorf asked how long this extension is. Engineer Goff stated the extension lasts until November 23rd.

PENNDOT MULTIMODAL PROGRAM GRANT (RESOLUTION 18-21) – Councilwoman Anzinger motioned to approve the application to the PennDOT Multimodal Program Grant for the Williams Lane pedestrian improvement project. Motion was seconded by Vice President Stockton, all ayes. Motion carried 7-0.

STATE FARM GRANT – Councilwoman Benjamin motioned to approve the application to the State Farm Community safety and education grant for fire prevention equipment. Motion was seconded by Councilwoman Anzinger, all ayes. Motion carried 7-0.

Vice President Stockton thanked Fire Marshal Myers for completing this application in a short amount of time.

SWIMMING POOL TRANSFER – Councilwoman Anzinger motioned to approve the Swim Operating Fund Transfers. Mayor Guenst stated this is a transfer to cover the wages for Public Works employees. Motion was seconded by Councilwoman Benjamin, all ayes. Motion carried 7-0.

RESOLUTION ON DISSOLUTION OF THE AUTHORITY
President Bollendorf stated this will be a roll call vote. He noted that he understands concerns about this matter and that if this motion passes, he would like the finance committee to determine an exact amount that will be allocated toward the budget shortfall and create a plan to present to council and the public for the investment of the remainder of funds. President Bollendorf stated that the remainder of the Authority funds would be placed in a separate account for these investments.

Vice President Stockton motioned to approve Resolution 18-22, dissolving the Borough Authority. Motion was seconded by Councilwoman Anzinger.
Councilwoman Benjamin voted aye. Councilman Forgeng voted no. Councilman Rich voted no. Vice President Stockton voted aye and noted that this decision is not taken lightly. Vice President Stockton stated the finance committee has looked at the numbers in detail and determined that this is the only option. President Bollendorf voted aye. Councilwoman Anzinger voted aye and stated she agrees with Vice President Stockton. Councilman Hegele voted aye and that while he has seen the benefit of the Authority, the loan for the Police Department changed his opinion and that the remaining Authority funds shall be highly protected and guarded by Ordinance. Motion carried 5-2.

AUTHORIZATION FOR THE BOROUGH SOLICITOR TO FILE SUIT IN THE ORPHAN’S COURT OF THE MONTGOMERY COUNTY COURT OF COMMON PLEAS TO INSURE ALL ASSETS HELD BY THE AUTHORITY ARE TRANSFERRED TO THE BOROUGH
Vice President Stockton motioned to Authority the Borough Solicitor to file suit in the Orphan’s Court of the Montgomery County Court of Common Pleas to insure all assets held by the Authority are transferred to the Borough. Motion was seconded by Councilwoman Anzinger.

President Bollendorf stated this will be a roll call vote. Councilwoman Benjamin voted aye. Councilman Forgeng voted no. Councilman Rich voted aye. Vice President Stockton voted aye. President Bollendorf voted aye. Councilwoman Anzinger voted aye. Councilman Hegele voted aye. Motion carried 6-1.

AUTHORIZATION FOR PRESIDENT BOLLENDORF AND MANAGER HEGELE TO SIGN POLICE SIDE AGREEMENT PERTAINING TO DEFERRED COMPENSATION PLANS PER THE LABOR ATTORNEY
Chief Gardner stated this item is a minor side letter to allow another financial manager to administrate the 457 and DROP accounts. He stated it is currently ICMA and the department has discussed switching to another provider. He stated that the letter has been prepared by the Borough’s Labor Attorney and that this change for the new financial advisor is at no cost to the Borough.

Vice President Stockton motioned to authority President Bollendorf and Manager Hegele to sign the police side agreement pertaining to deferred compensation plans per the labor attorney. Motion was seconded by Councilwoman Benjamin, all ayes. Motion carried 7-0.

PUBLIC COMMENT
Mr. Tompkins asked when the Parking Ordinance will be advertised. Manager Hegele stated Council will vote on the proposed Ordinance at the November 19th Council Meeting.

Nathan Bailey, 17 Nottingham Lane of Horsham, asked to speak on an addressing issue that is affecting residents in Horsham. President Bollendorf stated that the Public Comment Policy reserves the floor for residents only and that if Mr. Bailey would like to speak about an issue, he may speak to President Bollendorf outside of the meeting.

Ms. Bailey, also of Horsham, stated they are receiving Hatboro mail and this is an issue. President Bollendorf once again stated the floor is reserved for residents during Council meetings and that they may speak to him afterward.

Mr. William Link, 34 Rorer, stated that his family has been residents since the 1960s and that they are having problems with the Hatboro Chamber and their Hometown Heroes Banners. He stated they submitted information in June; however, they have not received answers. President Bollendorf stated he has heard about the issue before the meeting and will reach out to the chamber immediately to rectify the issue. He added he will directly insure the matter is handled. Mr. Link asked about the process for the banners. President Bollendorf stated the banners are handled exclusively through the Chamber and that he cannot speak on their behalf. Manager Hegele stated she reached out to the Chamber about the issue and is trying to get it handled immediately. She added that she will contact Mr. Link as soon as she hears from the Chamber.

ADJOURNMENT – President Bollendorf adjourned the October 22, 2018 Council Meeting at 8:08 PM.

Respectfully submitted,
Deena DeRenzis
Assistant Borough Secretary

Transcribed by Assistant Borough Secretary DeRenzis