PRESENT
President Bollendorf, Vice President Stockton, Councilwoman Anzinger, Councilwoman Benjamin, Councilman Forgeng, Councilman Rich, Councilman Hegele, Mayor Guenst, Manager Hegele, Assistant Borough Secretary DeRenzis, Superintendent Sine, Chief Gardner, Engineer Goff, Fire Company President Mount, and Solicitor Kilkenny were present.

ABSENT – Fire Marshal Hauser was absent.

CALL TO ORDER – President Bollendorf called the November 4, 2019 Committee Meeting to order at 7:00 PM

MEETING NOTES
PUBLIC COMMENT – President Bollendorf reviewed the Public Comment Policy on the back of the agendas regarding addressing Council and Time Allotment.

CURB MY CLUTTER PROGRAM – Bob Anderson and Larry Hebling from the Program Curb My Clutter (also known as Retriever) were present to deliver a presentation on their services. Curb My Clutter recently contracted with Montgomery County in order to facilitate the recycling of clothing and  electronics throughout local communities. Mr. Hebling stated that Curb My
Clutter will come to residents’ homes to pick up recyclable clothing as well as small electronic items such as cell phones, computers, and more. He noted that there is a fee associated with recycling televisions; however, their company will come to the door of the residence to take the TV away. He noted that all of Curb My Clutter’s pickups are secure and all of the electronics collected will be wiped and recycled securely. Mr. Hebling stated that Hatboro can offer this service to residents free of charge due to the Montgomery County Contract with Curb My Clutter/Retriever.

Mayor Guenst asked if this program could be advertised in the newsletter if Council chooses to offer it. Manager Hegele stated yes.

Superintendent Sine stated there is no obligation for residents to use this service, but it would eliminate clothing from the trash stream. Manager Hegele asked if the Borough would have to sign its own contract with Curb My Clutter. Mr. Hebling stated Hatboro does not need its own contract because Montgomery County has one.

Councilman Hegele asked how much they charge for larger TVs that contain tubes. Mr. Hebling stated tube TVs would cost residents $100.00 to get picked up by Curb My Clutter. Superintendent Sine noted that residents still have the option to get televisions collected through Public Works for a lower cost.

Mr. Ron Battis, W. Moreland Ave. asked how clothes are collected through the service. Mr. Hebling stated residents wishing to recycle clothes should put them in a trash bag and place them outside of their front door prior to scheduling a pickup. Mr. Battis asked if the Curb My Clutter trucks are marked, if their employees are background checked, and if they are bonded in case a worker falls on private property. Mr. Hebling replied yes to all three of these items. Solicitor Kilkenny stated he would like to see the Montgomery County Contract prior to Hatboro offering this service as an option to residents. Manager Hegele and Superintendent Sine stated
they will reach out to Montgomery County in order to obtain a copy of the contract for review.

PUBLIC COMMENT – Mr. Tim Schultz, Borough Historian, stated he was in attendance to discuss the preservation of the Crooked Billet Monument. Mr. Schultz stated that the monument was dissembled in 2018 in order to be cleaned and have the majority of the monument restored as a part of the Crooked Billet School construction. He stated that the School District is paying for the complete cleaning and restoration of the monument except for the recreation of the urn that previously topped the monument before it was stolen years ago. Mr. Schultz stated that the restoration of the monument is near complete, but the only missing part is the urn in which he is urging Council to replace.

Councilman Hegele asked if there was ever an investigation as to where the urn went. Chief Gardner stated yes, and there was also a cannon from the monument that went missing. He noted that neither of the culprits were located.

President Bollendorf stated he would like to vote on the restoration/recreation of the urn during the Voting Meeting at the end of the agenda. This item was moved to the November 4, 2019 voting meeting for consideration.

MAYOR’S REPORT – Mayor Guenst stated Tuesday, November 5th is election day and reminded everyone to get out and vote, regardless of their political party.

PRESIDENT’S REPORT – President Bollendorf thanked everyone for attending the Halloween Stroll, Skeleton Skurry, and who participated in Trick Or Treating on Halloween Night. He thanked Public Works, the Police Department, and Borough Staff for their work with opening and operating the Emergency Operations Center during the large storm on Halloween Night. He stated the Borough endured a large fire, countless fallen trees, and power outages. He thanked staff for being diligent on contacting Peco to determine when power was going to be restored to residences in Hatboro.

MANAGER’S REPORT – Manager Hegele stated Small Business Saturday will be taking place on Saturday, November 30th. She stated that the Downtown Development Director is working with local businesses and the Chamber of Commerce in order to create coupons for the event to pass out at the parade and encourage local shopping. She stated Director Simon will also have
promotional frisbees to hand out and a promotional float for the Small Business event.

Manager Hegele reminded everyone that the annual Holiday Parade will be taking place on Sunday, November 24th from 2 PM to 4 PM.

Manager Hegele stated Peco is holding a special 15th anniversary bonus round for the Green Region grant which is funding tree planning projects. She stated this grant application is due before November 30th and does not have a match requirement.

Manager Hegele announced that there are numerous members of Boards and Commissions whose terms end December 31st of 2019. She stated members with expiring terms will receive a letter notifying them of their expiration and asking if they would like to continue serving in their
position. Manager Hegele stated any existing Board/Commission member with an expiring term or any resident wishing to apply for a position on a board or commission should send a letter of interest to Assistant Secretary DeRenzis at Borough Hall.

PUBLIC WORKS REPORT – Superintendent Sine stated Public Works is continuing to clean up debris and fallen trees following the large storm on Halloween Night. He stated that the department is collecting as much yard waste as possible from residences due to the increased debris from the storm. Superintendent Sine thanked everyone for their patience, especially those with trees still down on their streets, as Public Works has been working through the weekend with these cleanup efforts.

Superintendent Sine stated he met with the Keith Valley Robotics Club earlier in the day to discuss their new project: a solar powered trash compacting container. He stated the club hopes to develop this machine to help compact trash placed in public trash cans, specifically along
York Road.

Vice President Stockton asked when the traffic light improvements at Byberry and Warminster will be completed. Superintendent Sine stated he was unsure of an exact date, but that the work is near completion. He stated he will reach out to Armor and Sons to obtain an estimated completion date, including when the road will be striped, and will report back to Council.

CHIEF OF POLICE REPORT – Chief Gardner stated he attended the International Association of Chiefs of Police conference in Chicago over the last week. He noted this conference was extremely valuable and included classes taught by some of the best law enforcement personnel.

Chief Gardner stated the Police Department handed out candy on Halloween as in years previous. He noted the children and community always love interacting with the officers and it is a great tradition. Chief Gardner stated the Emergency Operations Center was activated at 4:30
AM on Halloween Night due to the storm. He noted the storm was one of the worst he has seen in years. Chief Gardner thanked Public Works, utility companies, police officers, Enterprise Fire Company, Second Alarmers, and Manager Hegele for their help throughout the storm. He stated Home Road received the worst of the damage during the storm. Chief Gardner stated he and Manager Hegele worked to contact residents with Special Needs during the storm to ensure no assistance was needed from emergency personnel. He stated that 78 residents are still out of power throughout the Borough, but Peco stated most residents will have power by 11 PM that evening. He stated that the Police Department is still making damage assessments for everything that occurred during the storm.

Chief Gardner stated the annual Skeleton Skurry and the Drug Take Back events held on October 26th were a great success and thanked everyone for participating.

FIRE MARSHAL REPORT – Fire Marshal Hauser was absent.

FIRE COMPANY PRESIDENT REPORT – President Mount stated Enterprise responded to the large fire on Home Road that took place due to the storm. She stated there were no injuries while fighting the fire or that we incurred by the residents. She noted that wires caused the fire to occur and that Peco came to the scene quickly to cut power. Councilman Hegele asked if Enterprise also provided aid to neighboring communities during the storm. President Mount stated Enterprise provided help to many neighboring communities and that many of the members were out on calls for the entire night.

ENGINEER’S REPORT – Engineer Goff stated the Miller Meadow improvement project is currently out to bid. She added that bids received will be opened on November 15th. Engineer Goff stated she is working with staff and the solicitor to prepare the RACP business development plan which will be voted on later this evening.

SOLICITOR’S REPORT – Solicitor Kilkenny stated he is working with staff and the engineer on the Pershing Avenue/Warminster Road health and welfare issue that will be addressed during the Use & Occupancy inspection. Solicitor Kilkenny stated the Borough’s briefing for the Wawa appeal will be submitted to Commonwealth Court by November 25th. Solicitor Kilkenny the Borough’s briefing for the 333 N. York Road appeal will be submitted to County Court by November 8th. Solicitor Kilkenny stated he is working with Engineer Walsh in order to prepare a resolution amending the Land Development Agreement for Jacksonville Green to reflect a fee in lieu of improvements. He noted this resolution will be submitted to Council for consideration once completed.

PUBLIC SAFETY
Councilman Forgeng stated he researched veterans in Hatboro who served in the armed forces dating back to Works War I. He read a list of veterans who passed away serving our country and thanked them for their bravery. He stated these brave men and women are worthwhile mentioning because of the upcoming Veterans Day holiday.

ENTERPRISE FIRE COMPANY EXPENDITURE LIST
Councilman Forgeng stated Council is in receipt of the Enterprise Fire Company Expenditure List for the month of October in the amount of $11,319.63. This item was moved to the November 18, 2019 Council Meeting Agenda for consideration.

FINANCE/GRANT COMMITTEE
PRELIMINARY 2020 OPERATING BUDGET PRESENTATION – Vice President Stockton delivered a presentation detailing the Preliminary 2020 Operating Budget for the Borough of Hatboro. During this presentation, he described conservative budgeting strategies used while preparing the budget,  pbligations and set costs for the year 2020, and goals for each department
considered during the budget’s formulation. This presentation was also uploaded to the Borough’s website and facebook page for residents not in attendance. Mayor Guenst stated the 2020 budget is extremely well done and it is an amazing, comprehensive budget.

DCNR COMPREHENSIVE/PARKS PLAN GRANT EXTENSION REQUEST – Vice President Stockton stated the Borough’s 2040 Comprehensive Plan and Parks Plan are almost near completion; however, the Comprehensive Plan will not be finished prior to the end of the year. Vice President Stockton stated that the Borough must have a completed plan in order to obtain
the remaining grant funding from DCNR. He stated that the Borough must obtain an extension from DCNR which will extend the grant agreement to June 2020 in order to provide the Borough enough time to have a completed Comprehensive Plan. This item was moved to the November 18, 2019 Council Meeting Agenda for consideration.

RACP BUSINESS PLAN APPLICATION (RESOLUTION 19-25) – Vice President Stockton stated Engineer Goff has prepared the Business Plan for the Borough’s RACP Grant. This item was moved to the November 18, 2019 Council Meeting Agenda for consideration.

COMMUNITY OUTREACH COMMITTEE
EVENT ANNOUNCEMENTS – Councilwoman Benjamin read a list of upcoming events including the Annual Holiday Parade, National Novel Writing Month, Crafts and Cheer Event, Kids Sip & Paint event, and the Annual Library Christmas Tree Lighting.

PUBLIC WORKS COMMITTEE
RECYCLING BIN ANNOUNCEMENT – Manager Hegele announced that the new recycling bins obtained through the 902 Recycling Grant are ready to be delivered. She stated that she is working with Superintendent Sine to create a delivery method for the bins and the Borough’s new recycling guide. President Bollendorf stated that every residence or business that receives refuse collection services from Public Works will receive a new recycling bin. Superintendent Sine noted residents are getting a free bin and free delivery of the bin. Manager Hegele stated recycling Mascot Bindy will be delivering a few bins for photo ops and to aid with the recycling education program. Councilwoman Benjamin asked what the best type of paint would be to label recycling bins once they arrive to homes. Superintendent Sine stated permanent marker or spray paint would work best to label cans.

ENVIRONMENTAL AFFAIRS COMMITTEE – Councilwoman Anzinger stated she continues to work with the Solicitor in preparation of establishing an Environmental Advisory Board for the Borough.

DOWNTOWN DEVELOPMENT COMMITTEE – Councilwoman Anzinger stated the Business Spotlight for the month of November is The Sweater Mill.

FREE PARKING ON YORK ROAD – Councilwoman Anzinger stated in previous years, Council offered free parking along York Road and in the Borough’s parking lots each Saturday following Thanksgiving through the end of the year to encourage local shopping. She stated she would like Council to consider the same for 2019. This item was moved to the November 18, 2019 Council Meeting Agenda for consideration.

Councilwoman Anzinger stated she will be working with the new Downtown Development Director and the PA Arts Council to discuss murals throughout the Borough.

ADMINISTRATION COMMITTEE
HATBORO STATION LIGHTING
Manager Hegele stated that Hatboro Station has a trail that connects the development to the train station at Byberry Road. She added that this trail is unfortunately subject to offensive graffiti and vandalism. She stated the Borough contacted Toll Brothers in order to get lighting installed on
the trail; however, there is no resolution at this time. She stated that Toll finally agreed to install lighting on the trail, but that this lighting will be at the Borough’s expense. She noted that Toll’s estimate for this lighting ranges from $12,000 to $40,000 and noted they will not pay for the lighting because there are not obligated to do so. President Bollendorf asked if the Borough
would be responsible for the lights should they agree to install them.

Solicitor Kilkenny stated there would have to be a hold harmless agreement in place following the installation between the Borough and the HOA. Chief Gardner stated lighting is an absolute safety necessity because the trail it pitch black at night. He stated that lighting should have been required during the initial land development for the project. Mayor Guenst stated she cannot believe that Toll Brothers won’t take responsibility for the lighting because it is such a large safety concern.

Vice President Stockton asked if the lights will be placed on private property. Engineer Goff stated that there would be 11 lights installed on land owned by the Hatboro Station HOA, but that this area is accessible to everyone wishing to use the trail. Mayor Guenst asked who would pay for the electric for the lights. President Bollendorf stated it would most likely be determined when a hold harmless agreement is established.

Mr. Battis, W. Moreland Avenue, stated the Borough needs to push harder with Toll Brothers. He stated that Toll Brothers was not the original developer for the project and that Arcadia sold the project to Toll Brothers after the Land Development Agreement was sent through the Planning Commission. He noted that the original developer conceptualized a nice development, but that Toll Brothers changed the layout after the Land Development process was over. He stated that the Planning Commission never discussed the project with Toll Brothers themselves and if they did, the Commission could have had more leverage with requiring things like the protective fence and lighting. Mr. Battis also noted that the Planning Commission could have noted lighting on the trail during their initial meetings for the project. Manager Hegele stated she will review Planning Commission minutes again in order to see if anything regarding lighting
was mentioned.

Solicitor Kilkenny stated unless there is a requirement in the land development or a recorded plan, then it would be hard to require Toll to install and pay for the lighting themselves. Manager Hegele stated Toll Brothers has been held to task on everything required of them and for some
reason the safety concern is not an issue for them. Councilwoman Benjmain asked if there is a Home Owners Association yet. Manager Hegele stated there is no HOA yet; however, one will be established after the project is completed.

This item was moved to the November 18, 2019 Council Meeting Agenda for consideration.

CROOKED BILLET MONUMENT RESTORATION – Councilman Rich stated Historian Schultz previously spoke on the restoration of the Urn for the Crooked Billet Monument. He stated that the restoration and mounting of the urn will cost $19,500. He stated that the Borough would have to pay 75% of this amount up front prior to work beginning. Vice President Stockton noted that the School Board has been incredibly generous by restoring the entire monument without a cost to the Borough. He added that this work is a little more expensive because an individual mold of the urn will need to be created. This item was moved to the voting meeting at the end of the agenda for consideration.

RECORDS MANAGEMENT SOFTWARE UPDATE – Councilman Rich stated that Borough Hall staff continues to work with Carrigan Geo to get the Borough’s RMS system operational. He stated that the Borough should have a working copy of the system in the next few weeks.

COMPUTER EQUIPMENT UPGRADE UPDATE – Councilman Rich stated the Computer Upgrades for Borough Hall, Public Works, and the Police Department are underway and going smoothly. He stated the next phase will involve the upgrading of the Borough’s servers and that staff will provide another update at the project’s completion.

NOVEMBER MEETING ANNOUNCEMENTS – Manager Hegele reminded everyone that the November Council Meeting will be taking place on Monday, November 18th at 7:00 PM.

TAX RATE ORDINANCE – Vice President Stockton stated Council needs to adopt an ordinance establishing the tax millages for the year 2020. This item was moved to the November 18, 2019 Council Meeting Agenda for consideration.

OLD BUSINESS & UPDATES
JACKSONVILLE GREEN FEE IN LIEU OF IMPROVEMENTS – Manager Hegele stated that she is working with Solicitor Geiser in preparing a resolution amending the Jacksonville Green Land Development agreement to reflect the proposed fee in lieu of. She stated this resolution should be ready for the November 18, 2019 Council Meeting for consideration. This item was moved to the November 18, 2019 Council Meeting Agenda for consideration.

PUBLIC COMMENT – Mr. Bruce Hart, Earl Lane, asked when his neighbor’s grass will be cut.

Manager Hegele stated that this issue is under citation at District Court and the Borough is waiting for a court date. She added that the Borough unfortunately cannot enter the property to cut the grass because it is occupied. Mr. Hart asked when the court date will be. Manager Hegele stated the Borough should have a court date shortly and that Fire Marshal Hauser will reach out to Mr. Hart when a date is available.

Mr. Battis asked how must a streetlight costs to install. Superintendent Sine stated street lights cost between $250-500 to install depending on the wattage, plus the price of the pole. Mr. Battis asked if Toll Brothers is trying to make money on the street light installation because of their steep estimates. Solicitor Kilkenny stated that the Borough would pay the bill for the installation.

Solicitor Kilkenny stated no decision has been made on this matter and that this conversation is strictly conceptual.

Mr. Battis asked if the Corinthian Trail will have lights. Manager Hegele stated the Corinthian Trail will be very well lit. Mr. Battis asked how much the lighting costs. Manager Hegele stated the project has not been bid out yet, so costs are not known at this time.

ADJOURNMENT – President Bollendorf adjourned the November 4, 2019 Committee Meeting
at 8:19 PM PM.

NOVEMBER 4, 2019 VOTING MEETING

CALL TO ORDER – President Bollendorf called the November 4, 2019 Voting Meeting to order at 8:20 PM.

PUBLIC COMMENT – None.

ORDER OF BUSINESS
PRELIMINARY ADOPTION OF 2020 OPERATING BUDGET – Vice President Stockton motioned to adopt the preliminary 2020 Operating Budget. Motion was seconded by Councilman Rich, all ayes. Motion carried 7-0.

RESOLUTION 19-25 (RACP BUSINESS PLAN) – Councilman Hegele motioned to approve Resolution 19-25 for the submission of the RACP Formal Application and Business Plan for the Borough Hall Project. Motion was seconded by Vice President Stockton, all ayes. Motion carried 7-0.

CROOKED BILLET MONUMENT RESTORATION – Councilwoman Anzinger Motioned to approve the restoration/recreation of the Crooked Billet Monument Urn in the amount of $19,500. Motion was seconded by Vice President Stockton.

Councilwoman Benjamin asked if Elm Street could help pay for the cost of the restoration. Mayor Guenst stated it unfortunately does not meet the scope of Elm Street. Councilman Forgeng asked if there is money in the budget to pay for the restoration.

President Bollendorf stated the Borough would use capital funds. Vice President Stockton thanked Tim Schultz and the School District for their work on the monument restoration and the beautiful construction of the school. Vice President Stockton stated that the School District is doing a lot to incorporate Hatboro’s History into the new school and restoring the urn is the least the Borough can do. Councilwoman Anzinger agreed and stated the monument should be complete. Vice President Stockton stated he would like to look into ways to secure the newly restored monument. Councilman Forgeng asked where the stolen cannon is. Chief Gardner stated the School District has one of the cannons and the other one was stolen. Manager Hegle stated staff looked for grants to help pay for the urn; however, there were none available.

A vote was cast, all ayes. Motion carried 7-0.

PUBLIC COMMENT – None

ADJOURNMENT – President Bollendorf adjourned the November 4, 2019 Voting Meeting at 8:23 PM.

Respectfully submitted,
Deena DeRenzis
Assistant Borough Secretary

Transcribed by Deena DeRenzis