PRESENT – President Bollendorf, Vice President Stockton, Councilwoman Anzinger, Councilwoman Benjamin, Councilwoman McMenamin, Councilwoman Reichner, Councilwoman Ostrander, Manager Hegele, Assistant Secretary DeRenzis, Chief Gardner, Superintendent Frydlewicz, Deputy Superintendent Dermer, Solicitor Geiser, Engineer Goff were present.
ABSENT – Tax Collector/Fire Company president Mount was absent. Mayor Schultz was excused.
CALL TO ORDER – President Bollendorf called the November 8, 2021 Committee Meeting to order at 7:00 P.M.
MEETING NOTES – President Bollendorf reviewed the Public Comment Policy on the back of the agenda with regards to addressing Council and time allotment.
*President Bollendorf explained the procedure regarding Christina Giovinazzo’s seat being filled and why she was not removed from the ballot as they were receiving comments on how this works. He also stated that at the reorganization meeting January 3, 2022, Council will appoint someone based on resumes they receive regarding the vacancy and it will be a two-year term. He also thanked everyone who came out and voted.
PUBLIC COMMENT – There was no public comment.
NEW BUSINESS
Public Safety Committee
ENTERPRISE FIRE COMPANY EXPENDITURE LIST – Councilwoman Ostrander stated the Enterprise Fire Company Expenditure list for the month of October 2021 is $6,812.58. this item was moved to the November 22, 2021 Council Meeting Agenda for approval.
Finance/Grants Committee
UNION LIBRARY EXPENDITURE LIST – Vice President Stockton stated the Union Library Expenditure List for the month of November 2021 is $ 20,908.67. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
RESOLUTION UPDATING BANK SIGNERS – Vice President Stockton stated following the appointment of Tom Smith to the position of Treasurer on October 25, 2021, Borough Staff contacted TD Bank to update their records and remove Dave Rich from the list of authorized signers and update the Borough’s bank accounts to add Tom Smith as Treasurer, Council needs to authorize a resolution updating the signers for the Borough’s Bank accounts. He also stated this resolution has bank account numbers listed on it for TD Bank’s records, so we cannot distribute to Council; however, the signers are listed as follows: George Bollendorf, Dave Stockton, and Tom Smith and Manager Hegele is also listed on the resolution as an authorized contact for the accounts. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
BOROUGH HALL FIRE SUPPRESSION PAYMENT #1 – Vice President Stockton stated RVE recommends payment #1 to Guy M. Cooper in the amount of $21,560.00 for the Borough Hall Fire Suppression and $440.00 is being held for 2% retainage. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
BOROUGH HALL MECHANICAL PAYMENT #1 – Vice President Stockton stated RVE recommends Mechanical payment #1 to Guy M. Cooper, in the amount of $42,385.00. The amount of $865 is being held for 2% retainage. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
ADA RAMP PROJECT PAYMENT #1 – Vice President Stockton stated RVE therefore recommends payment to NJS Concrete LLC in the amount of $31,397.62 and the amount of $3,488.63 is being held for 2% retainage. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
2022 USE OF DVT RATE STABILIZATION FUNDS – Vice President Stockton stated Council needs to decide what percentage of the DVT rate stabilization fund they would like to utilize, and he believes the precedent is 33% and he would like to continue with that amount unless anyone had an objection. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
2022 ADOPTION OF PRELIMINARY BUDGET – Vice President Stockton stated this is to adopt the preliminary 2022 budget for the Borough of Hatboro. This item was moved to the November 8, 2021 Voting Meeting Agenda for approval.
Community Outreach & Events Committee
BUSINESS SPOTLIGHT – C&L RIVET – Councilwoman Reichner stated the November Business spotlight is C&L Rivet.
NEW BUSINESSES – Councilwoman Reichner stated the new businesses for the month of October are: Prime Roofing at 260 E. County Line Road, Hatboro Nutrition – 109 N. York Road, Blackout Crossfit – 433 Jacksonville Road.
EVENTS – Councilwoman Reichner announced upcoming Events for the remainder of November as well as December.
SIP N SHOP EVENT REQUESTS – Councilwoman Reichner announced the Sip N Shop event request. This has been moved to the November 22, 2021 Council Meeting Agenda for approval.
HATBORO HAUNTS WINNERS – Councilwoman Reichner announced the winners for the 2021 Hatboro Haunts decorating contest.
FRIENDS OF CRESSBROOK UPDATE – Councilwoman Reichner stated the Friends of Cressbrook board met last month and that they are still looking for a seventh member for this committee. She also stated they are going to decorate the property this year.
GOLD STAR MEMORIAL GARDEN – Councilwoman Reichner stated that we are going to construct a Gold Star Family Memorial Garden in Miler Meadow and to stay tuned on how to purchase bricks to be place along the walkway to raise funds for this project.
Public Works Committee
PUBLIC WORKS VEHICLE PURCHASE – Councilwoman Benjamin stated this is to approve the purchase of two Ford F-350 trucks with snowplows for Public Works in the amount of $ 124,110.00. This item was moved to the November 8, 2021 Voting Meeting Agenda for approval.
Environmental Affairs & Parks Committee
EAC UPDATE – Councilwoman Anzinger gave an update on the EAC.
CROSS COUNTRY TRAIL EAST ALTERNATIVES – Manager Hegele stated that The Montgomery County Planning Commission (MCPC) is studying the feasibility of the easternmost segment of the Cross County Trail throughout our area and this 6-mile-long section of trail, when completed, will begin at Welsh Road in Upper Dublin Township, and terminate at the county’s Pennypack Trail in Bryn Athyn. She also stated that the trail may also cross through Upper Moreland, Horsham, or Hatboro along the way. She also stated the trail planners have completed a map of potential trail alternatives and are asking for community feedback and that now through Monday, November 22nd, community members can visit the project website at http://www.montcopa.org/CrossCountyTrailEast to watch a presentation from the trail planning team and view and comment on a virtual project map. She also stated this virtual project map contains an interactive layout of potential trail routes, and outlines the considerations made for each particular alternative. She also stated at the project website, community members can also register for a live, virtual open house which will take place on Thursday, November 4th, 2021 from 6:30pm – 8:00pm and representatives from MCPC and the planning firm NV5 will be available to take resident questions about the project at any time throughout the 90-minute period. She also stated this feedback will assist the planning team in determining the final preferred trail alternative and set the course for future design and construction of the remainder of the Cross County Trail. The entire Cross County Trail, once completed, is planned to run 17.5 miles from Conshohocken in the west to the Pennypack Trail in the east and will connect the Schuylkill River Trail and the Wissahickon, Cresheim, and Power Line Trails.
ENERGY TRANSITION PLAN UPDATE – Councilwoman Anzinger stated manager Hegele, Assistant Secretary DeRenzis, and herself have been working on this plan and it is finally ready to go to the County for review.
FOOD WASTE – Councilwoman Anzinger stated there is a lot of waste and since trash has become expensive to dispose of less food waste would help limit the amount of trash and would like to implement this in Hatboro. She also stated the purpose is to end hunger and eliminate waste.
Administration Committee
2 HOME ROAD ZONING CHANGE – Councilwoman McMenamin stated the planning Commission has met and provided a recommendation to send the zoning change to Council for approval. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
FLOODPLAIN DISTRICT ORDINANCE DRAFT – Councilwoman McMenamin stated this is to authorize staff to advertise for a possible December adoption for a Floodplain District Ordinance. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
OPIOID SETTLEMENT – Councilwoman McMenamin stated the Solicitor has recommended this be placed on the agenda and have a public vote to authorize to opt into the settlement and to also authorize the Borough Manager to execute the necessary documents to opt into the settlement which must be done by January 2,2022. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
ZHB ALTERNATE APPOINTMENT – Councilwoman McMenamin stated the Borough received an email from a business/property owner wishing to volunteer for this opening and this is to appoint Robert Wipplinger as a ZHB alternate. This item was moved to the November 22, 2021 Council Meeting Agenda for approval.
MEETING ANNOUNCEMENTS – Councilwoman McMenamin announced the December 2021 meetings for the Borough of Hatboro.
OLD BUSINESS AND UPDATES – There was no old business or updates.
PUBLIC COMMENT – Ron Battis, 314 W. Moreland Avenue, asked why the Borough was releasing payment s to the Contractor working at Borough Hall as he has not seen anyone working in there and wanted to know what criteria makes them decide how much they are paying them. Engineer Goff explained the contractor puts in the request and an inspector makes sure what they are requesting matches exactly their bid line items as it needs to match what they have done in the field. Mr. Battis asked if their request was for parts because no one has been working in the building. Manager Hegele stated that she stops at Borough Hall frequently and assured Mr. Battis that they are visibly working in there as all the ceilings have been removed and the floors are covered. Mr. Battis also asked about the payment release for the ADA ramps and Engineer Goff stated that is the project at Earl Lane and that the project is almost complete as the contractor is addressing punch list items.
ADJOURNMENT – President Bollendorf adjourned the November 8, 2021 Committee Meeting at 7:27 P.M.
VOTING MEETING AGENDA
MONDAY, NOVEMBER 8, 2021
CALL TO ORDER – President Bollendorf called the Voting meeting to order at 7:27 P.M.
PUBLIC COMMENT – (VOTING ITEMS ONLY) – Ron Battis, 314 W. Moreland Avenue, asked how much a tax increase was in the proposed 2022 budget and president Bollendorf stated it is a 3% increase which comes to approximately $30.00 per household. Mr. Battis questioned the raise and stated it is because of all the personnel that was hired along with purchasing new trucks and equipment and asked if the money could come from the sinking fund instead of taxing the elder and President Bollendorf stated that you cannot take from the sinking fund and Solicitor Geiser stated that you cannot reallocate those funds. Mr. Battis commented on the amount of personnel hiring this year and President Bollendorf stated that all new hires were replacements of staff who left, and the Downtown Development position was eliminated.
ORDER OF BUSINESS
PRELIMINARY ADOPTION OF OPERATING BUDGET – Vice President Stockton made a motion to approve the adoption of the 2022 Operating Budget for the Borough of Hatboro. Motion was seconded by Councilwoman McMenamin, all ayes. Motion carried 7-0.
PUBLIC WORKS VEHICLE PURCHASE – Councilwoman Anzinger made a motion to approve the purchase of two Ford F-350 trucks with snowplows for Public Works in the amount of $ 124,110.00. Motion was seconded by Councilwoman McMenamin, all ayes. Motion carried 7-0.
PUBLIC COMMENT – Tom Smith, 237 Jacksonville Road, asked what meeting was on 12/14/21 and Councilwoman McMenamin stated it is the Planning Commission meeting if needed.
ADJOURNMENT – Councilwoman McMenamin made a motion to adjourn the November 8, 2021 Voting Meeting. Motion was seconded by Councilwoman Benjamin, all ayes. Motion carried 7-0. President Bollendorf adjourned the November 8, 2021 Voting Meeting at 7:33 P.M.
Respectfully submitted by:
Diane C. Hegele, Borough Manager
Transcribed by Cindy Bollendorf