OATH OF OFFICE – Mayor Schultz administered the Oath of Office to Councilwoman Amanda Jacobus.
PUBLIC HEARING – STEEL PENNY LIQUOR LICENSE TRANSFER
CALL TO ORDER – President Bollendorf called the public hearing for the Steel Penny Liquor License Transfer to order at 7:00 P.M.
*Notes of testimony were prepared by Mark Mangardi and are available on our website and attached to the meeting minutes.
ADJOURNMENT – President Bollendorf adjourned the Public Hearing at 7:24 P.M.
COMMITTEE MEETING
MONDAY, FEBRUARY 14, 2022.
PRESENT – President Bollendorf, Vice President Stockton, Councilwoman McMenamin, Councilwoman Jacobus, Councilman Myers, Councilwoman Reichner, Councilwoman Ostrander, Manager Hegele, Assistant Secretary DeRenzis, Chief Gardner, Superintendent Frydlewicz, Deputy Superintendent Dermer, Solicitor Geiser, Engineer Goff, and Treasurer Smith, were present.
CALL TO ORDER – President Bollendorf called the February 14, 2022, Committee Meeting to order at 7:25 P.M.
*President Bollendorf announced Council held an executive session from 6:15 P.M. until 6:44 P.M. regarding a real estate issue.
MEETING NOTES – President Bollendorf reviewed the Public Comment Policy on the back of the agenda with regards to addressing Council and time allotment.
PUBLIC COMMENT – There was no public comment.
NEW BUSINESS
1) Public Safety Committee
ENTERPRISE FIRE COMPANY EXPENDITURE LIST – Councilwoman Ostrander stated the Enterprise Fire Company Expenditure list for the month of January 2022 is $ 20,007.49. This item was moved to the February 28, 2022, Council meeting Agenda for approval.
NIMS FOR ELECTED OFFICIALS – Councilwoman Ostrander stated all elected officials must take the required NIMS courses for emergency management in the event of an emergency and there are several NIMS classes that Council can take to prepare, and it is recommended that elected officials take ICS-100.
FIRE COMPANY COMMENDATIONS ANNOUNCEMENT – Councilwoman Ostrander stated Chief Croak has requested to attend the February 28th Council Meeting to give out awards to members and that this will be done in the beginning of the Council Meeting.
WARMINSTER ROAD BRIDGE REPLACEMENT PROJECT ANNOUNCEMENT – Councilwoman Ostrander stated that this is here as a placeholder for updates as we get them and there are no updates regarding this project at this time.
SEPTA CROSSING UPDATE PROJECT – Chief Gardner stated this work is to begin sometime and April and usually only takes a weekend. Manager Hegele stated she will update Council when she receives more information from SEPTA.
2) Finance/Grants Committee
BOROUGH HALL PROJECT – FIRE SUPPRESSION PAYMENT #2 – Vice President Stockton stated RVE has recommended the release of payment #2 for the Fire Suppression project at Borough Hall in the amount of $ 20,007.49. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
BOROUGH HALL PROJECT – MECHANICAL PAYMENT #3 – Vice President Stockton stated RVE has recommended the release of payment #3 for the HVAC system replacement in the amount of $88,151.00. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
BOROUGH HALL PROJECT – ELECTRICAL PAYMENT #3 – Vice President Stockton stated RVE has recommended the release of payment #3 for the HVAC System replacement in the amount of $ 5,782.50. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
BOROUGH HALL PROJECT – FIRE SUPPRESSION PAYMENT #3 – Vice President Stockton stated RVE has recommended the release of payment #3 for the Fire Suppression in the amount of $ 19,34.80. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
BOROUGH HALL PROJECT – MECHANICAL PAYMENT #4 – Vice President Stockton stated RVE has recommended payment #4 for the HVAC system replacement in the amount of $ 167,139.00. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
BOROUGH HALL PROJECT – MECHANICAL CONTRACT LIFE/SAFETY CHANGE ORDER – Vice President Stockton stated RVE has recommended a change order for the mechanical contract in the amount of $ 133,204.00 for the above referenced project and this change order reflects adjustments to the scope of work being performed by Guy M. Cooper. He also stated the additional work is necessary to comply with fire code throughout the building and ceiling & wall remediations will be performed. He also stated his change order also reflects a Seventy-Five (75) extension of the contract time for this project as the extension is necessary to accommodate the additional work and thereafter, the date of completion for all authorized work is 09/22/2022.
BOROUGH HALL PROJECT – ELECTRICAL CONTRACT LIFE/SAFETY CHANGE ORDER – Vice President Stockton stated RVE has recommended a change order for the Electrical Contract in the amount of $ 50,944.00. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
BOROUGH HALL PROJECT – FIRE SUPPRESSION CONTRACT LIFE/SAFETY CHANGE ORDER – Vice President Stockton stated RVE has recommended a change order for the Fire Suppression contract in the amount of $ 35,053.00. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
President Bollendorf requested a detailed report from the Facilities Committee for the February 28, 2022, Council Meeting. Engineer Goff stated that there are three different contracts for this project and when the contractor went to install the duct work for the HVAC system, he found the plaster ceiling was falling down and there was a roof leak which made it fall down more and in order to comply with the building code regulations that are related to the Fire Protection, as well as smoke protection, there are some remediation that need to take place including sprinkler heads, corridor sealing, and replace electrical components. Vice President Stockton stated for years they have looked for grant money for Borough Hall and they have and there are not many grants for building maintenance/improvements which is what this project is. Manager Hegele stated staff is looking into insurance reimbursement for the roof leak.
CORINTHIAN TRAIL PROJECT PAYMENT REQUEST #4 – Vice President Stockton stated RVE has recommended payment request #4 for the Corinthian trail project in the amount of $ 84,143.76. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
MONTCO 2040 GRANT APPLICATION – Vice President Stockton stated the Borough has been successful with this grant and would like to continue to build in this and some possible projects identified by staff for this include Eaton Park improvements, a green roof and solar panels at the Public Works building, a dog park at Celano Park, and a pool slide. He also stated there is a 20% match and projects are awarded up to $200,000.00. Vice President Stockton suggested the Solar Panels at the Public Works Building and council agreed. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
KEYSTONE HISTORIC GRANT OPPORTUNITIES – Vice President Stockton stated one possible project for this which is a great choice is to move forward on registering the Cressbrook Property on the National Historic registry and the award can go from $ 5,000.00 to $ 25,000.00. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
LOCAL SHARE ACCOUNT GRANT PROGRAM – Vice President Stockton stated this is for improving the quality of life in the community and there are several ideas in Council packets which include playground equipment, pool slide, potential bridge replacements, traffic signal improvements, street sweeper, and storm water improvements. He also stated that there is no match requirement, and they pay up to $ 1,000,000.00. President Bollendorf stated that since there is no match, they should go big and asked Engineer Goff to work with staff to find a big stormwater project and engineer Goff stated she would and that there is no limit to how many applications you can submit for this, but she will double check. Vice President Stockton stated that the bridge and a street sweeper would be two great projects. President Bollendorf stated that we should have two or three applications for the voting meeting. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
DVRPC FY23 TCDI GRANT PROGRAM – Vice President Stockton stated some possible projects for this are changes to the SALDO ordinance, Esthetics ordinance, or a downtown parking study about three years ago which was rolled into the parking ordinance. President Bollendorf suggested this grant be used to update the SALDO ordinance and all agreed. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
3) Community Outreach & Events Committee
BUSINESS SPOTLIGHT – Councilwoman Reichner stated that the Business Spotlight for the month of February is Hatboro Federal Savings bank.
EVENTS COMMITTEE UPDATE – Councilwoman Reichner stated the events committee will be holding their first annual Spring Sip N Shop and will be held April 9, 2022, from 4 P.M. until 8:00 P.M. at Miller Meadow.
2022 EVENT REQUESTS – Councilwoman Reichner announced the event requests the Borough has received for 2022. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval and each event will be voted on separately.
2022 BANNER SCHEDULE – Councilwoman Reichner stated they would like to establish a banner schedule for banners to be put up and removed accordingly with each event. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
GOLD STAR GARDEN UPDATE – Councilwoman Reichner stated the donor site will be posted online shortly and anyone interested in helping donate to this can purchase a brick for $ 100.00 for the walkway to the Gold Star Memorial Garden project in Miller Meadow.
FRIENDS OF CRESSBROOK UPDATE – Councilwoman Reichner stated will meet next week and asked everyone to like their Facebook page which will keep everyone updated regarding the Cressbrook House.
4) Public Works Committee
SALE OF ITEMS ON MUNICIBID – Deputy Superintendent Dermer stated that they have about four things to sell, and one item is a vehicle that is of no use and some miscellaneous parts. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
5) Facilities
BOROUGH HALL PAINTING/CARPET – Manager Hegele stated that while staff is out of the building, she would like Council to consider having the building painted by the Public Works Department and some new carpeting as the carpet has become a tripping hazard. Manager Hegele stated that she will get prices for Council for this project. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
LIGHTS AT BOROUGH HALL – Engineer Goff stated that part of the change order for the electrical was removing and replacing electric components and when they surveyed the building, they noticed there are many lights that do not work and all of them are not energy efficient, so RVE recommends we reconnect with new LED high-definition lights and there is no additional labor, but materials cost $7,200.00. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
CAMERAS IN PARKS (OF CRESSBROOK) – Councilwoman Ostrander stated she met with Sgt. Detective Gould, and he gave a few estimates which is in Council packets this evening. She also stated that the recommendation was the second quote for $ 5,500.00 and this does not include internet. Chief Gardner stated that the internet would connect from Borough Hall and stated the better option would be to delete this quote and drop an internet connection at Cressbrook. He also stated they would get a better connection if the internet was on the Cressbrook property. President Bollendorf asked Chief Gardner for an amended quote for this. Chief Gardner stated they also have quotes to update the system at the pool, Memorial Park, and Eaton park and one quote is for $ 1, 176.00 and the other is for $ 2,911.00 and he recommends the second quote because this gives you 16 channels where you can plug in additional cameras and includes an additional camera which covers areas that need to be covered and that there is risk control money with DVT that can be used if there is any available. Manager Hegele stated she will check to see if there is available money and President Bollendorf stated they will go with the second quote in the amount of $ 2,911.00. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
6) Environmental Affairs & Parks Committee
EAC UPDATE – Councilman Myers stated the next meeting will take place on March 7, 2022, and all future meetings are listed on the borough of hatboro website.
EAC MEMBER APPOINTMENT – Councilman Myers stated the EAC recommends the appointment of Shira Worley who has sent a letter of interest regarding this.
EARTH DAY EVENT ANNOUNCEMENT – Councilman Myers stated they EAC will hold an Earth Day Event on April 23, 2022, and anyone interested in volunteering can reach out the EAC chair Elle Anzinger.
RESOLUTION IN APPRECIATION OF GARDENERS OF CROOKED BILLET – Councilman Myers stated there is a resolution to appreciate the Gardeners of Crooked Billet who will celebrate their 85th anniversary in March. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
RESOLUTION MEMORIALIZING ADOPTION OF ETP – Councilman Myers stated this is a resolution to adopt the Energy Transition Plan. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
EATON PARK STREAMBANK REPAIRS – Councilman Myers stated there is a memo from Engineer Goff who is received bids from contractors for the Streambank repairs from damages from Hurricane Ida. Engineer Goff stated that the area is eroded from Ida and there will be remediation measures that will be installed, and the lowest bid is $ 21,200.00. She also stated reimbursement is eligible under FEMA funds. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
7) Administration Committee
MEETING ANNOUNCEMENTS – Councilwoman McMenamin announced the meetings for the next month.
BOARDS AND COMMISSIONS APPOINTMENTS – HISTORIAN -DAVE COLON – Councilwoman McMenamin stated this is to appoint Dave Colon to Borough Historian. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
WAWA TRAFFIC SIGNAL MAINTENANCE AGREEMENT RESOLUTION – Councilwoman McMenamin this is to approve the Borough Manager to submit the ordinance and vote on the signal maintenance agreement. This item has been moved to the February 28, 2022, Council Meeting Agenda for approval.
STAFF ANNIVERSARY ANOUNCEMENTS – Councilwoman McMenamin announced staff members who had a milestone anniversary working for the Borough and thanked them for their dedication to the Borough.
OLD BUSINESS AND UPDATES – There was no old business or updates.
PUBLIC COMMENT – There was no public comment.
ADJOURNMENT – President Bollendorf adjourned the February 14, 2022, Committee Meeting at 8:00 P.M.
Respectfully submitted by:
Diane C. Hegele, Borough Manager/Zoning Officer
Transcribed by Cindy Bollendorf