PRESENT – President Bollendorf, Vice President Stockton, Councilwoman McMenamin, Councilwoman Reichner, Councilwoman Ostrander, Councilman Myers, Mayor Schultz, Manager Hegele, Assistant Secretary DeRenzis, Superintendent Frydlewicz, Deputy Superintendent Dermer, Det. Sgt. Goold, Treasurer Smith, Solicitor Geiser, and Engineer Goff were present.
CALL TO ORDER – President Bollendorf called the January 10, 2022 Committee Meeting to order at 7:00 P.M.
MEETING NOTES – President Bollendorf reviewed the Public Comment Policy on the back of the agenda with regards to addressing Council and time allotment.
PUBLIC COMMENT – There was no public comment.
1. Public Safety Committee
- ENTERPRISE FIRE COMPANY EXPENDITURE LIST – Councilwoman Ostrander stated that this is to approve the Enterprise Fire Company Expenditure list for the month December 2021 in the amount of $8,141.25. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- TRANSFER OF TAX MONEY TO FIRE CAPITAL – Councilwoman Ostrander stated Fire Company President Mount has requested a transfer of remaining fire tax money to be transferred to the fire capital account for future capital improvements. She stated Manager Hegele asked the fire company to put the monetary amount they wish to transfer on letterhead and will ask Council to approve the transfer, so we have this memorialized in the minutes and something in writing for the Borough Auditor. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- CROOKED BILLET SCHOOL TRAFIC UPDATE/CALMING MEASURES – Councilwoman Ostrander stated that in Council’s packet is what the engineer sent over for possible calming methods for Council to consider and the engineer is working on this matter as well as a school crossing application to Penndot.
- TOWN HALL MEETING ANNOUNCEMENT: SPRINGDALE/TANNER/LINCOLN – Councilwoman Ostrander stated that this town hall meeting will be February 15, 2022 at Crooked Billet Elementary School. She also stated this is scheduled but could change if we continue to experience a spike in covid.
- TOWN HALL MEETING ANNOUNCEMENT: CROOKED BILLET SCHOOL NEIGHBORHOOD– Councilwoman Ostrander stated that this town hall meeting will be February 23, 2022 at Crooked Billet Elementary School. She also stated this is scheduled but could change if we continue to experience a spike in covid.
- STEEL PENNY TRANSFER OF LIQUOR LICENSE – Solicitor Geiser stated the Borough received an application from the applicant on December 30, 2021 and under the Liquor License Law, the Borough has 45 days to have a public hearing in which Council will take public comment and determine whether or not it’s appropriate to transfer this Liquor License from outside of Hatboro to within Hatboro at the specified location and the hearing is scheduled tentatively for January 24, 2022 as that is within the 45 days. She also stated that it was brought to her attention that it is in close proximity to a school, and they are further researching the law, but it must be outside 300 yards and will confirm with the Borough before the hearing and that the hearing will determine if the Borough will grant this transfer.
- UNION LIBRARY EXPENDITURE LIST – Vice President Stockton stated this is to approve the Union Library Expenditure List for the month of January 2022 in the amount of $ 15,704.36. This item was moved to the January 25, 2022 Council Meeting Agenda for approval.
- GREEN LIGHT GO JACKSONVILLE AND MONTGOMERY PAYMENT REQUEST – Vice President Stockton stated this is to approve RVE’s recommendation to release the payment for the Green Light Go Jacksonville and Montgomery Project to Carr & Duff in the amount of $96,480.27 with the amount of $ 8,050.27 to be held for 2% retainage. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- 399 SPRINGDALE FINANCIAL SECURITY RELEASE #1 – Vice President Stockton stated this is to approve RVE’s recommendation to release 399 Springdale’s Financial Security Release #1 in the amount of $69,848.00 which will leave a balance of $ 305,940.05. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- BOROUGH HALL ELECTRICAL PAYMENT #1 – Vice President Stockton stated this is to approve RVE’s recommendation to release Borough Hall Electrical Payment #1 to MJF Electrical Contracting in the amount of 432,152.50 with 10% retainage to be held in the amount of $3,572.50. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
3. Community Outreach & Events Committee
- BUSINESS SPOTLIGHT – HEALTHY IN HATBORO – Councilwoman Reichner stated the January Business spotlight are Hatboro Businesses for a Healthier you. Blackout Crossfit at 437 Jacksonville Road, VP Fitness at 467 Jacksonville Road, VTrainers at 260 E. County line Road, Hatboro Nutrition at 109 N. York Road, and Jillian Foley Nutritionista at 20 E. Montgomery Avenue.
- NEW BUSINESSES – Councilwoman Reichner stated the new businesses for December are Air Plus Mechanical at 42 S. Penn Street, Express 4X4 Car and Truck Rental at 330 S. Warminster Road STE 334, and Sarah Anne Photography at 221 N. York Road.
- EVENTS COMMITTEE UPDATE –. Councilwoman Reichner stated the events committee met 1/6/22 to recap 2021 and discuss a plan for 2022 events and that the committee plans to have 4-5 events including the return of the Borough Brews and Blues and Sip N Shop events. She also stated the committee is actively looking for volunteers that wish to volunteer on the committee as a whole or to help organize/run specific events throughout the year and anyone interested in participating on the events committee should contact Manger Hegele. She also stated the committee discussed the winners of the door decorating contest that were selected as follows: 1st Place – Renee Whyte, 2nd place Karen Santiago-Reyes, and 3rd place – Marianne Shaeffer.
4. Public Works Committee
- 2022 PUBLIC WORKS HOLIDAY COLLECTION DISCUSSION – Councilwoman McMenamin stated typically the Borough holds one special recycling only pickup between Christmas and New Year’s, these holidays fall on the same day of the week meaning residents with this recycling pickup date miss two weeks of recycling collection in a row. Councilwoman McMenamin also stated, after reviewing the holidays for 2022, she thinks we do not need to add any extra recycling days.
- ELECTRONICS RECYCLING COLLECTION UPDATE – Councilwoman McMenamin stated there were a couple of options regarding electronic recycling pick up and Deputy Superintendent Dermer’s recommendation is to enter in a contract with RLGA/ECOvanta and hold quarterly recycling events to collect electronics from residents as this option would save on fuel, labor, tolls, and other costs associated with twice a month curbside collection since we do not have the ability to charge residents. He also stated he is working with the Dep and will keep Council updated.
- RECYCLING CONSORTIUM CONTRACT UPDATE – Councilwoman McMenamin stated the current contract with JP Mascaro expires in April 2022 and the recommendation from the Consortium and MSW consultants is to execute a contract with Republic Services for a 7-year term. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- BOROUGH HALL WINDOW SELECTION – Councilwoman McMenamin stated this was originally on the December meeting but was tabled and if Council would like to proceed and get this out to bid, they will need to select windows. Councilwoman McMenamin stated the Integrated Rolscreens would be best as windows can open, screens will not be visible when closed and therefore it would not change the look of the building. This item was moved to the January 24, 2022 Council meeting agenda for approval.
6. Environmental Affairs & Parks Committee
- ENERGY TRANSITION PLAN – Councilman Myers stated former Councilwoman Elle Anzinger and Borough Hall staff completed the ETP plan for Hatboro as this was tasked to the EAC but did not get done. He also stated the plan was sent to the county for review and we are still awaiting their comments and are now looking for comments from Council. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- NATIONAL FITNESS CAMPAIGN FITNESS COURT – Councilman Myers stated in December, staff met with a representative from the National Fitness Campaign who recently worked with Horsham township on this initiative and were looking to partner with another municipality in the County and they reached out to us. He also stated that Deputy Superintendent Dermer and Borough Staff member Lea Stremme would be happy to do a presentation at a future meeting.
- EAC MEETING ANNOUNCEMENT: THURSDAY, JANUARY 13, 2022, 6PM– Councilman Myers stated the next EAC meeting is January 13, 2022 at 6:00 P.M and since this is a smaller group they can meet in person and remain socially distant.
7. Administration Committee
- BOARDS AND COMMISSIONS UPDATE – Councilwoman McMenamin stated Council is still looking for volunteers for Shade Tree (2), Historian (1), Historical Commission (1), and Zoning Sub Committee (1). She also stated they received a letter from Dave Colon (Tina Giovinazzo’s husband) expressing interest in the open Historian appointment as well as a letter from a Victorian Village resident who would like to get more involved.
- BOROUGH COUNCIL VACANCY UPDATE – Councilwoman McMenamin stated Council is accepting letters and resumes for the open seat until 1/15/22.
- SOLICITATION ORDINANCE – Councilwoman McMenamin stated that our current ordinance is outdated and needs updating, and Manager Hegele is asking Council what they would like to see and give staff permission to begin the process of preparing a new ordinance for council consideration. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- JUNIOR COUNCILPERSON PROGRAM – Councilwoman McMenamin stated this was something that was discussed then COVID happened, and Council had to table this, but Mayor Schultz would like Council to discuss again and possibly get started in the fall.
- FLOODPLANE ORDINANCE HEARING ANNOUNCEMENT (MONDAY, JANUARY 24,2022) – Councilwoman McMenamin stated there were some minor changes in the ordinance as per FEMA recommendations and the ordinance has been advertised for a hearing on January 24, 2022. This item was moved to the January 24, 2022 Council Meeting Agenda for approval.
- MEETING ANNOUNCEMENTS – Councilwoman McMenamin announced the meetings for the next month.
OLD BUSINESS AND UPDATES – There was no old business or updates.
PUBLIC COMMENT – There was no public comment.
ADJOURNMENT – President Bollendorf adjourned the January 10, 2022 Committee Meeting at 7:25 P.M.
Respectfully submitted by:
Diane C. Hegele, Borough Manager
Transcribed by Cindy Bollendorf