Borough of Hatboro
Hatboro Municipal Swimming Pool
REQUEST FOR PROPOSALS FOR LEASING FOOD AND REFRESHMENT CONCESSIONS
The Borough of Hatboro will receive sealed proposals from qualified firms and individuals for the stated project until
11:00 A.M. on Monday, April 5, 2021
Sealed Proposals should be submitted to:
Borough of Hatboro
414 South York Road
Hatboro, Pennsylvania 19040
Proposals can also be submitted via email to Borough Manager Diane Hegele at firstname.lastname@example.org
The Borough of Hatboro retains the right to reject any and all proposals.
SECTION 1 – INVITATION TO CONSULTANTS
The Borough of Hatboro, Montgomery County, Pennsylvania seeks proposals from qualified firms and individuals relative to the leasing of the Food and Refreshment Concession at the Hatboro Municipal Swimming Pool, located at 330 W. Moreland Avenue, Hatboro, PA 19040 for a one year period.
SECTION 11 – BACKGROUND INFORMATION & SITE DESCRIPTION
The Hatboro Municipal Swimming Pool, here in referred to as “Hatboro Pool” is owned and operated by the Borough of Hatboro.
SITE DESCRIPTION: The existing concession stand includes refrigerator, microwave, freezer, hot dog machine, and stainless steel food preparation table.
SECTION III – PROJECT DESCRIPTION
The Borough of Hatboro is seeking proposals with a specific monthly lease for the period May 29, 2021 through September 6, 2021. Lessee would be responsible for all operating expenses including rent, paid to the Borough of Hatboro, food, supplies, permits, licenses, insurances and labor. Utilities (electric, water and sewer) are provided by the Borough of Hatboro. Lease will cover existing concession stand “as is.” It is required that the Lessee adheres to any and all existing laws and regulations relating to food handling and sanitation. Lessee must have all appropriate child abuse clearances and criminal record checks.
The concession stand should be opened beginning Saturdays and Sundays beginning May 29, 2021 and on Memorial Day, May 31, 2021 from 12 noon to 8 PM. The concession stand shall be open daily beginning on June 18, 2021 through September 6, 2021. The concession stand shall be open from 12 PM to 8 PM June 18 through June 30, 2021, open 12 PM to 9 PM July 1 through July 31, 2021, and 12 PM to 8 PM August 1 through September 6, 2021. The concession stand is open when the pool is open. In the event the pool should close due to inclement weather, the concession stand will be closed. The lessee shall enter into a contract with the Borough of Hatboro concerning the leasing of said concession stand.
SECTION IV – BASIS FOR SELECTION/SELECTION CRITERIA
A committee comprised of Borough staff and delegates representing the Borough of Hatboro will review all proposals.
Criteria to be used in reviewing proposals will include, but not be limited to, the following:
a. Completeness of proposal
b. Demonstrated experience with projects of similar size and scope
c. Proposed lease rate for 2021 season
Sealed proposals shall be received by 11:00 AM on Monday, April 5, 2021 and will be publicly opened on, Monday, April 5, 2021 at 11:00 AM. One firm will be selected and recommended to Borough Council at their stated meeting scheduled for Monday, April 19, 2021 beginning at 7:00 PM held via Zoom. The approved firm will be notified by telephone on April 20, 2021 with a written authorization to proceed after a contract between the Borough of Hatboro and the successful bidder is executed. Firms not selected will be notified after April 20, 2021.
SECTION V – PRE-PROPOSAL MEETING
If needed a meeting will be scheduled at the Hatboro Pool for the purpose of addressing any questions interested parties may have regarding the project or this RFP.