PRESENT – President Bollendorf, Vice President Stockton, Councilwoman Reichner, Councilwoman ostrander, Councilman Myers, Councilwoman Jacobus, Mayor Schultz, Manager Hegele, Chief Gardner, Superintendent Frydlewicz, Parks and Facilities Superintendent Dermer, Solicitor Geiser, engineer Goff, and Treasurer Smith were present.

ABSENT – Councilwoman McMenamin was excused.

CALL TO ORDER – President Bollendorf called the September 12, 2022, Committee Meeting to order at 7:04 P.M.

PLEDGE OF ALLEGIANCE – Chief Gardner led the Pledge of Allegiance.

MEETING NOTES – President Bollendorf reviewed the Public Comment Policy on the back of the agenda with regards to addressing Council and time allotment.

PUBLIC COMMENT – There was no public comment.

NEW BUSINESS

1. Public Safety Committee

• ENTERPRISE FIRE COMPANY EXPENDITURE LIST – Councilwoman Ostrander stated this is to approve the Enterprise Fire Company expenditure List for the month of August 2022 in the amount of $ 16,310.64. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• WARMINSTER ROAD BRIDGE PROJECT – Councilwoman Ostrander stated there is no update at this time.

2. Finance/Grants Committee

• UNION LIBRARY EXPENDITURE LIST – Vice President Stockton stated this was not submitted in time by the Director but can vote at the next meeting if received before then. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• FEE SCHEDULE UPDATE (PARKS AND REC) – Vice President Stockton stated the Indoor Pennypack Steering Committee has been brainstorming ideas for the use of Pennypack including the possibility of a Senior Center, Youth Programming, Gym Rentals, and more and Borough Staff researched fee schedules for various other municipalities to see what is charged for community space rentals/recreation opportunities. He stated included in your packets are copies of fee schedules for other towns. Council will need to discuss and determine what you would like to charge for the use of Pennypack for various purposes. He stated that he likes the Downingtown fee Schedule. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
  He also stated the Borough was recently notified by RVE that their Commercial Electrical Inspector is retiring this month. The Borough will need to adjust the fee schedule to have electrical inspections done by a third party. RVE suggested the following options: 1. RVE can subcontract United. United already does the commercial electrical inspections. 2. The Borough can require that the electrical contractor hire their own third-party electrical underwriter. This, of course, would impact their permit fees. It was decided that RVE This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• RACP GRANT APPLICATION: PENNYPACK FACILITY – Vice President Stockton stated the current HVAC system in the Pennypack Facility was installed during the building’s construction in 1956 and not many updates have been made over the years. As a result, the original boiler and hot water heater are nearly 66 years old and nearing the end of their lives. He stated the boiler, hot water heater, and numerous other elements of the HVAC system need to be replaced 2 due to erosion and safety hazards as soon as possible and most of the classrooms and office spaces do not have air conditioning, or function with window units, and have little to no ventilation which makes the building extremely hot in summer months. As a result of the condition and inadequacies of the current HVAC system, staff researched the possibility of applying for an RACP grant to make the necessary improvements to the facility. He stated the RACP grant application period for 2022 has closed; however, staff is asking Council to authorize staff to apply now so that staff can begin gathering the necessary documentation and apply once applications are open. He stated this grant program requires at least a 50% match and improvements to the HVAC system and Kyle will work on getting quotes if we are proceeding with this project using this grant. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• BOROUGH HALL PROJECT ELECTRICAL PAYMENT #8 – Vice President Stockton stated Engineer Goff has not gotten anything from the contractor at this time. This item was tabled until the October meeting.
• BOROUGH HALL FIRE SUPPRESSION PAYMENT #10 – Vice President Stockton stated Engineer Goff has not gotten anything from the contractor at this time. This item was tabled until the October meeting.
• BOROUGH HALL MECHANICAL CONTRACT PAYMENT #11 – Vice President Stockton stated this is to approve the Borough Hall Mechanical Contract Payment #11 to guy M. Cooper in the amount of $ 78,962.52. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• PECO GREEN REGION OPEN SPACE PROGRAM 2022 GRANT ROUND APPLICATION DISCUSSION – Vice President Stockton stated the application period for the PECO Green Region grant is now open and requests for funding are due on 10/12/2022 and this grant must be used with funding from other sources and may cover expenses such as habitat improvement and enhanced tree cover, consulting fees, trail construction, land acquisition and for creating open space plans. He also stated Hatboro has had great success with this grant in the past and the maximum award on this grant is $10,000. Some recommendations for projects for Borough Council to discuss are as follows: • Construction of an outdoor classroom in Celano Park. • Stormwater improvements/riparian buffer work at Pennypack. • Tree planting along the streambanks at Pennypack. President Bollendorf stated he wants to make sure we can do the outdoor classroom at Celano park and if not, we will apply for it at the Pennypack property. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• DCNR GRANT APPLICATION – Vice President Stockton stated there is a special round 2 that just opened for DCNR with a 20% match. He stated stormwater management and parks improvements are eligible and Council will need to discuss a project for submission. Vice President Stockton stated Stormwater management at Pennypack was a suggestion as it could cover costs for the Engineers feasibility study. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.

3. Community Outreach & Events Committee

• BUSINESS SPOTLIGHT – Councilwoman Reichner stated the Business Spotlight for the month of September is G Tees.
• NEW BUSINESS – Councilwoman Reichner stated the Borough of Hatboro Celebrated the grand opening of Cyrentiy Sips winery on September 10, 2022. Cyrenity Sips is Hatboro’s first winery and is located at 31 S. York Road. Owner Shakia Williams comes to Hatboro with immense experience in the wine-making industry and sells everything from dessert wines to classic table wines.
• UPCOMING EVENTS – Councilwoman Reichner announced the upcoming events.
• GOLD STAR GARDEN UPDATE – Councilwoman Reichner stated the Gold Star Garden Committee is actively working to coordinate the Garden Dedication Ceremony taking place on Sunday, September 25th at 11 AM in Miller Meadow. Public Works is currently working alongside Murwin Concrete Systems to construct the garden and is doing a fantastic job. She also stated if you still have not purchased a brick for the walkway and would like to do so, brick sales will continue even after the construction of the garden, so everyone has an opportunity to contribute.
• FRIENDS OF CRESSBROOK UPDATE – Councilwoman Reichner stated the Committee met and is requesting Council to approve the roof and boiler project this month and the Committee is also planning a big event to coincide with Crooked Billet Day.
• CRESSBROOK ROOF QUOTES – Councilwoman Reichner stated 3 quotes were submitted and the lowest bid was Liberty Roofing in the amount of $ 21,750.00. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• CRESSBROOK BOILER QUOTES – Councilwoman Reichner stated 3 quotes were submitted with the lowest bid was All Seasons Comfort Inc. in the amount of $ 12,595.00. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• HATBORO HORSHAM SOCCER CLUB UPDATE – Councilwoman Reichner stated Manager Hegele has been working with the Soccer Club and they will be holding their first game this weekend and they were provided a signed copy of the event request as well as a list of conditions from the Borough.
• HHEF FOOD TRUCK EVENT – Councilwoman Reichner stated this is to hold a food truck event at Memorial Park on October 9, 2022, from 12 PM until 4PM with a rain date of October 16. Manager Hegele stated they have requested the use of the bathrooms that day for the event. She stated they will have food trucks, arts and crafts, face painting, carnival games, cornhole competitions and live demonstrations from HH students. She also stated they did not ask for a waiver of fees with this request, and we would have to discuss the cost.
  Chief Gardner stated that the Fire Police are really stretched thin, and therefore that is why they ask for the requests in February as there is a substantial amount of planning that goes into all events and it’s too much when one comes in on
  short notice as it is too much for these volunteers. He also stated he feels there are better locations for this kind of event. Everyone agreed that it is short notice and safety is a concern. President Bollendorf stated to ask if they will move it to Pennypack. This item was moved to the September 26, 2022, Council Meeting Agenda for approval with the condition they will move the event to Pennypack.

4. Public Works Committee

• DEPARTMENTAL UPDATE – Councilwoman Jacobus stated the public Works is doing regular scheduled work and has been working on the Gold Star Garden.
• 902 GRANT TRUCK PURCHASE INCREASE – Councilwoman Jacobus stated due to the truck manufacturer now building for model year 2023 the new pricing has an increase of $6,520.00, bringing the total cost to $338,894.00. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.

5. Facilities

• FACILITIES UPDATE – Councilwoman Ostrander stated Manager Hegele, Council President Bollendorf, Councilwoman Jacobus, and staff recently met to discuss operations for Borough Staff for the return to Loller Building which should be by the end of the year or January 2023.
• PENNYPACK FACILITY UPDATE – Councilwoman Ostrander stated the Pennypack Building Committee continues to meet monthly and is actively working to arrange its first fundraiser, “Date Night with A Cause Bingo Night” scheduled for October 1st. She stated this event will be the first of many to raise funds for the Pennypack facility and tickets are available for $30.00 each at Borough Hall, through Committee Members, and through Eventbrite. She also stated the Committee continues to meet with focus groups within the community including seniors, youth, etc. to determine different recreational programming desired amongst Hatboro residents.

6. Environmental Affairs & Parks Committee

• EAC UPDATE – Councilman Myers stated the EAC held their September meeting on Wednesday, September 7th and welcomed a new member. He stated their next meeting is October 13, 2022.
• PENNYPACK STEERING COMMITTEE UPDATE – Councilman Myers stated the exterior Pennypack steering committee will be meeting tomorrow and have split into two groups and are focusing on stormwater management and recreation and amenities.
• PARKS ORDINANCE UPDATE – Councilman Myers stated pursuant to the purchase of the Pennypack Property, Borough Council will need to authorize Borough Staff and Solicitor Geiser to draft an amendment to the Borough’s Parks Ordinance to add Pennypack as a park within the Borough. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• TREE TENDERS NOVEMBER TREE PLANTINGS – Councilman Myers stated the PHS Tree Tenders Organization is selling bare root trees at a cost of $55.00 per tree (up to 30 trees) and $95.00 for each additional tree and the Parks Committee would like to purchase trees to be planted in various parks throughout the Borough. He also stated included in your packet is a copy of the order/registration form for this year’s program that will need to be completed with the Borough and members of our local Tree Tenders group. Council will need to authorize the purchase of these trees and determine the final locations for their planting. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.
• MOWING PARKS POLICY/PROCEDURE UPDATE – Councilman Myers stated the Borough has asked the EAC to provide a recommendation for mowing in Borough Parks and Facilities and the EAC was provided copies of information and are currently reviewing. He stated they hope to have a recommendation to Council at their October meeting.

7. Administration Committee

MEETING ANNOUNCEMENTS – Vice President Stockton announced the meetings for the next month.

UNION LIBRARY HISTORIC RESOURCE REGISTRY HEARING ANNOUNCEMENT – Vice President Stockton stated a public hearing will take place at the September 26, 2022, Council Meeting to consider the addition of the Union Library to the Historic Resource Registry. This hearing was previously opened at the August 15, 2022, Committee/Council meeting and was continued to the September meeting.

RC-2 TEXT AMENDMENT HEARING ANNOUNCEMENT – Vice President Stockton stated the RC-2 Retail Commercial Ordinance Amendment is ready for a hearing and will be taking place on September 26, 2022, prior to the Council Meeting.

HATBORO STATION PROJECT UPDATE – Vice President Stockton stated paving was scheduled for this week and Engineer Goff continues to work with Toll Brothers on the punch list.

TAX COLLECTOR LST RESOLUTION – Vice President Stockton stated included in your packet is a copy of a memo and sample tax collector resolution provided by Solicitor Kilkenny’s office that coincides with Act 57 of 2022 that was signed on July 11, 2022, by Governor Wolf. He stated this act amended the Local Tax Collection Law requiring Municipal Tax Collectors and other taxing districts to waive additional charges in specific situations for real estate taxes. Council will need to adopt the resolution included in packets at the September 26, 2022, Council Meeting pursuant to this new law. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.

CROOKED BILLET SCHOOL TRAFFIC STUDY UPDATE – Vice President Stockton stated the Hatboro Horsham School District is not willing to partner with the Borough to conduct an updated Traffic Study of the area surrounding Crooked Billet School and as a result, Borough Council will need to discuss whether they would like staff to pursue the traffic study at the sole expense of the Borough or research alternatives to the study. Council decided to continue to monitor the situation and there will be no vote to fund the study.

STORMWATER ORDINANCE – Vice President Stockton stated the Borough was recently notified that the DEP is requiring municipalities to update their stormwater ordinances prior to September 30, 2022, and we are working with Solicitor Geiser and Engineer Goff on the update. He stated Solicitor Geiser is still reviewing and will have her recommendations back by Monday and both will be able to answer any questions. We are required to advertise this one time only and if there are no questions on Monday night, we will work on advertising so Council can adopt at the September meeting and there is no hearing necessary for adoption. This item was moved to the September 26, 2022, Council Meeting Agenda for approval.

OLD BUSINESS AND UPDATES – There was no old business or updates.

PUBLIC COMMENT – Chrissy Brescia, 15 N. Chester Avenue, stated that she was the one who complained about the flashing stop signs at Moreland and Chester Avenues and thanked everyone for removing them as she believes they did nothing and the residents who live there want to make sure they do not come back.

Chief Gardner stated that the signs that were put in were not to permit and that’s why they were removed and the ones that are supposed to be on there have red led lights and a lot of municipalities are using them now as they are PennDOT approved. He also stated that he doesn’t think they will have a problem with the ones that should be there. Mrs. Brescia asked why they were not notified new signs were going up and President Bollendorf stated it was advertised in the agenda and they cannot notify everyone personally when they want to do something. Chief Gardner suggested they go look at the proper signs where they exist as he thinks they will not be a problem like the previous signs with the white flashing lights and will take a video of one and send to Manager Hegele so they can see what it looks like.

Amy Haigler, 560 N. York Road, asked if the HHEF can provide a map for the food truck event to see where they are putting everything. Manager Hegele stated if it goes that far they will provide a layout to the Borough and there are some other logistics that need to be worked out as well.

Trish Johnston, 130 Manor Road, asked for an update regarding the water on Wood Street. Manager Hegele stated the grant was applied for and Engineer Goff stated the recipients will be announced in November.

Ron Battis, 320 W. Moreland Avenue, suggested handicap spots at this building right outside the door and President Bollendorf stated they plan on doing the parking for the entire building but will designate 3 handicap spots and 1 veteran. Mr. Battis also suggested planning for a ramp in the future as well.

Mr. Battis stated the Borough should look for signs that inform to keep your dog leashed as he sees it as a big problem in Borough parks.

Mr. Battis stated that they have flashing lights on stop signs near his house and he loves them as it is a great safety feature.

ADJOURNMENT – President Bollendorf adjourned the September 12, 2022, Committee Meeting at 8:13 P.M.

Respectfully submitted by:

Diane Hegele, Borough Manager

Transcribed by Cindy Bollendorf